About this template
Organizing a career fair requires coordinating dozens of moving parts, from tracking participating companies and booth representatives to gathering job openings and managing registration packages. This Career Fair Registration Form template simplifies the entire onboarding process for universities, hiring agencies, and community organizations.
Designed to capture everything from basic contact details to specific booth requirements, payment selections, and open positions, this form ensures your team has all the necessary data before event day. By centralizing submissions into a single Google Sheets spreadsheet via Doc2Form, organizers can eliminate scattered emails, streamline sponsor invoicing, and instantly coordinate logistics.
Whether you are hosting a university recruitment event, a virtual hiring expo, or an industry-specific job fair, this customizable template adapts to your exact needs. Spend less time sorting paperwork and more time facilitating meaningful connections between employers and top talent.
Key features
- Collect company details, websites, and primary contact information in one step.
- Gather additional exhibitor names and special accommodation requests easily.
- Track registration packages and payment preferences efficiently.
- Organize open positions and skill requirements for targeted matchmaking.
Use cases
- University annual employment and internship expos.
- Regional workforce development and hiring fairs.
- Industry-specific networking and recruitment events.
- Virtual and hybrid career summit registrations.
What this form collects
- Full Name (Short answer)Enter the primary contact person's first and last name.
- Company or Organization Name (Short answer)Provide the official name of the participating organization or employer.
- Business Email Address (Short answer)We will send event updates, invoices, and logistics to this address.
- Phone Number (Short answer)Include area code (e.g., 555-0199).
- Company Website (Short answer)Provide a link to your careers page or corporate website.
- Mailing Address (Paragraph)Enter your corporate or office address for correspondence and invoicing.
- Selected Fair(s) to Attend (Checkboxes)Select which career fair sessions or dates your organization will participate in.
- Registration Package Selection (Multiple choice)Choose the sponsorship or booth package that fits your organization.
- Additional Exhibitor Names (Paragraph)List the full names and titles of any colleagues attending the booth with you.
- Skills and Positions of Interest (Paragraph)Specify the academic majors, degree levels, or job roles you are recruiting for.
- Current Open Positions Status (Checkboxes)Are you currently hiring for full-time roles, internships, or both?
- Payment Option (Multiple choice)Select how your organization prefers to handle the registration fee.
- Special Requests or Dietary Needs (Paragraph)Let us know if you require electrical access, wheelchair accessibility, or have food allergies for provided meals.
FAQ
How do I use this career fair registration template?
Simply click to convert and import this template directly into your Google Account as a fully editable Google Form using Doc2Form.
Can I customize the registration packages and pricing?
Yes! You can easily edit, add, or remove package options, fees, and requirements to match your specific event structure.
Where do the form submissions go?
All responses are automatically saved in a connected Google Sheets spreadsheet, making it simple to track registrations and collaborate with your team.
Can I collect exhibitor requests and dietary needs?
Absolutely. The form includes dedicated sections for special accommodations, electrical needs, and additional participant badges.
Is this template free to use?
Yes, this template is completely free to convert and deploy for your next career fair or hiring event.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.