About this template
Collecting and maintaining up-to-date records for board members is essential for nonprofit governance, compliance, and institutional communication. This Board Member Information Form simplifies the onboarding process by gathering critical contact details, professional backgrounds, board preferences, and demographic information in one organized secure step.
Designed specifically for nonprofit organizations, charities, and community boards, this template replaces messy spreadsheets and paper questionnaires with a clean digital workflow. Whether you are welcoming newly elected directors or refreshing annual contact lists, Doc2Form ensures you capture everything from preferred email addresses and mailing locations to professional bios and corporate affiliations.
With Doc2Form, you can instantly turn this structured layout into a live Google Form, making it effortless to share with board candidates and current leadership. Streamline your governance administration and keep your organizational directory accurate year-round.
Key features
- Collect complete contact details and mailing addresses for official correspondence.
- Gather professional titles, company affiliations, and administrative assistant contacts.
- Include dedicated links for professional profiles, portfolios, and headshot uploads.
- Seamlessly collect demographic and diversity metrics required for board reporting.
Use cases
Onboarding newly elected nonprofit board directors.
Conducting annual contact information updates for existing board memb…
Conducting annual contact information updates for existing board members.
Building a comprehensive board directory for internal governance.
Collecting professional bios and headshots for annual reports and web…
Collecting professional bios and headshots for annual reports and website updates.
What this form collects
- Date Completed (Date)Today's date.
- Full Name (Short answer)Enter your first, middle, and last name.
- Formal Title (Short answer)E.g., Dr., Mr., Ms., Professor.
- Pronouns (Short answer)Specify your preferred gender pronouns.
- Preferred Email for Board Correspondence (Short answer)The primary email address where we should send meeting agendas and board updates.
- Personal Mailing Address (Paragraph)Street address, city, state, and ZIP code.
- Phone Number (Short answer)Primary phone number for urgent board matters.
- Alternate Phone Number (Short answer)Optional secondary phone number.
- Date of Birth (Date)Used only for internal administrative and compliance records.
- Gender Identity (Short answer)Optional demographic disclosure.
- Race and Ethnicity (Short answer)Optional demographic disclosure for board diversity reporting.
- Professional Title / Profession (Short answer)Your current job title or primary professional role.
- Company / Organization (Short answer)Name of your current employer, firm, or primary venture.
- Business Address (Paragraph)Work street address, city, state, and ZIP code.
- Work Phone & Extension (Short answer)Business telephone number and direct extension if applicable.
- Administrative Assistant Contact Info (Paragraph)Name, email, and phone number of your assistant if you have one.
- Professional Links (Paragraph)Provide links to your LinkedIn profile, personal website, or company bio page.
- Headshot Photo Link (Paragraph)Please paste a shareable link to your professional headshot (Google Drive, Dropbox, etc.).
- Professional Bio Link (Paragraph)Please paste a link to your professional biography document.
FAQ
What is a Board Member Information Form?
It is a structured intake document used by nonprofits and community organizations to collect vital contact details, professional backgrounds, and demographic data from board members and leadership candidates.
How do I share this form with my board members?
Once Doc2Form generates your Google Form, you can easily share it via a direct link, email invitation, or embed it on a private intranet portal for board members to complete.
Can I customize the questions on this template?
Yes! Because the template converts directly into a Google Form, you have full control to add, remove, or modify any questions to match your organization's specific governance requirements.
How are file uploads like headshots and bios handled?
Since Google Forms manages file links through cloud storage, the form includes dedicated text fields where members can paste links to their headshots and bio documents stored in Google Drive or Dropbox.
Is this template free to use?
Yes, Doc2Form provides this template as a free resource to instantly generate a fully functional Google Form for your organization.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.