About this template
The Artist Call Submission form is a professional tool designed for curators, gallery owners, and event organizers to streamline the intake process for exhibitions, festivals, or art competitions. Instead of managing scattered emails and attachments, this template centralizes artist contact information, biographies, and high-quality artwork submissions in one organized location. It ensures you have all the necessary metadata—such as medium, dimensions, and pricing—ready for review the moment an artist applies.
By using this Doc2Form template, you can standardize the data you receive, making the jury or selection process significantly more efficient. The form is structured to capture essential details, including social media handles and professional bios, while ensuring artists confirm their agreement to your terms and conditions. This template is fully customizable, allowing you to tailor questions to your specific exhibition requirements and ensuring a smooth, professional experience for every applicant.
Key features
- Collect artist contact details and professional bios in one place.
- Standardize artwork metadata like medium, year, and dimensions.
- Include mandatory terms and conditions acceptance for legal clarity.
- Easy integration with Google Sheets for organized jury review.
- Supports link-based submission for large high-resolution image files.
Use cases
- Open calls for local art gallery exhibitions.
- Artist selection for regional music and arts festivals.
- Curating digital showcases or online art collections.
- Managing entries for juried art competitions and awards.
What this form collects
- Full Name (Short answer)Please provide your legal name.
- Contact Information (Short answer)Provide your primary email and phone number for communication.
- Artist Bio (Paragraph)Provide a brief artist statement or biography (max 200 words).
- Portfolio Links (Short answer)Include links to your website, Instagram, or online portfolio.
- Artwork Submission Details (Paragraph)Please provide the Title, Medium, Year, and Size for each piece you are submitting.
- Artwork Image Links (Paragraph)Please paste a link to your files (Google Drive, Dropbox, etc.) for the images you wish to submit.
- Terms and Conditions (Multiple choice)I confirm that I own the rights to the submitted work and agree to the exhibition terms.
FAQ
How do I handle large image files from artists?
Since Google Forms is best for text and metadata, we recommend asking artists to upload their high-resolution images to their own Google Drive or Dropbox and provide the shareable link in the form.
Can I customize the fields for my specific exhibition?
Yes, once you generate the form, you can easily add, remove, or edit any questions directly within the Google Forms editor to match your specific requirements.
How do I review the submissions?
All responses are automatically saved to a linked Google Sheet, allowing you to sort, filter, and share the applicant list with your curatorial team instantly.
Is this form suitable for paid entry fees?
This form is designed for data collection. If you require an entry fee, you can include a link to your payment page or instructions for bank transfers in the form description.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.