About this template
The Art Submission Google Form template is designed to streamline the intake process for curators, gallery owners, and event organizers. Instead of managing disorganized email threads and scattered attachments, this form provides a centralized, professional portal for artists to submit their work, technical specifications, and portfolio links. It ensures you have all the necessary information—such as artwork medium, dimensions, and artist contact details—in a single, searchable spreadsheet.
This template is built to handle the specific needs of the art community. By standardizing the submission process, you can spend less time on administrative data entry and more time on the creative process of curation. Whether you are organizing a local community art show, a university exhibition, or a professional gallery showcase, this form helps you maintain a clean, professional image while ensuring you never miss a submission or a crucial detail about an artist's work.
Key features
- Standardize artist contact and bio information.
- Collect artwork titles, mediums, and dimensions.
- Accept portfolio links or image file references.
- Automatically organize all entries into a Google Sheet.
- Fully customizable to include specific exhibition requirements.
Use cases
- Curating submissions for local art festivals and exhibitions.
- Managing applications for student art showcases.
- Collecting entries for juried art competitions.
- Streamlining gallery artist intake and portfolio reviews.
What this form collects
- Artist Full Name (Short answer)Please enter your legal name as you would like it to appear in exhibition materials.
- Email Address (Short answer)We will use this address to contact you regarding the status of your submission.
- Portfolio Website or Link (Short answer)Provide a link to your online portfolio or a folder containing your work (e.g., Google Drive, Dropbox).
- Artwork Title (Short answer)The official title of the piece you are submitting.
- Medium (Short answer)What materials were used? (e.g., Oil on canvas, digital print, ceramic, etc.)
- Dimensions (Short answer)Please provide the dimensions in inches (Height x Width x Depth).
- Artist Statement (Paragraph)A brief description of your work and the inspiration behind this piece (max 200 words).
- Submission Agreement (Multiple choice)By checking this box, you confirm that you are the original creator of the work and grant us permission to display it if selected.
FAQ
How do I collect the actual artwork files?
Since Google Forms has file size limits, we recommend asking artists to provide a link to their work via Google Drive, Dropbox, or their personal portfolio website within the form.
Can I add questions about submission fees?
Yes, you can add a text field to explain payment instructions or include a link to an external payment processor for entry fees.
Is this form suitable for juried competitions?
Absolutely. You can use the collected data to easily filter and review submissions in a Google Sheet, making it simple to share with your jury panel.
Can I customize the fields for different types of art?
Yes, you can easily edit, add, or remove fields to ask for specific details relevant to your medium, such as sculpture dimensions or video file formats.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.