About this template
Managing an art auction requires meticulous coordination between artists, curators, and collectors. This Art Auction Google Form template streamlines the entire intake process, from gathering artist credentials and detailed artwork specifications to tracking retail and reserve pricing. Whether you are organizing a charity art gala, a spring art crawl exhibition, or a contemporary gallery auction, this form provides a structured way to collect accurate information without the chaos of scattered emails and paperwork.
The template captures essential artwork details including title, medium, dimensions, and descriptions, alongside submission types and photo links. By digitizing your auction submission workflow, event organizers can easily review pieces, vet entries, and organize catalogs with maximum efficiency. Doc2Form lets you instantly convert this template into a live Google Form, making it simple to share with artists and collectors while keeping all submissions neatly organized in a connected spreadsheet.
Key features
- Collect complete artwork details including medium, dimensions, and pricing in one organized place.
- Streamline artist submissions for galleries, art crawls, and charity auctions.
- Capture reserve and retail prices to simplify event valuation.
- Allow artists to submit image links or portfolio references effortlessly.
- Instantly sync all submission data to a Google Sheets spreadsheet for seamless cataloging.
Use cases
- Annual nonprofit charity art auctions and fundraising galas.
- Local community art crawls and open-studio showcases.
- Independent gallery exhibitions and seasonal showcases.
- University or student art club juried exhibitions.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Email Address (Short answer)We will use this email for all event communications and submission updates.
- Phone Number (Short answer)Enter your best contact number.
- Artist Website or Portfolio (Short answer)Share a link to your online portfolio, Instagram, or personal website.
- Resident Status (Dropdown)Select your residency status for local artist eligibility.
- Art Crawl / Exhibition Location (Dropdown)Select the venue or location you are submitting for.
- Submission Type (Multiple choice)Choose the category that best describes your entry.
- Name of Piece (Short answer)Enter the official title of the artwork.
- Artist's Name (Short answer)Name as it should appear on the gallery label and catalog.
- Medium (Short answer)E.g., Oil on canvas, bronze sculpture, digital print, mixed media.
- Artwork Dimensions (Height x Width x Depth) (Short answer)Provide dimensions in inches (include framing if applicable).
- Short Description of Piece (Paragraph)Provide a brief artist statement or description of the artwork (max 100 words).
- Retail Price ($ USD) (Short answer)Enter the estimated market retail value.
- Reserve Price ($ USD) (Short answer)Enter the minimum acceptable bidding price for this piece.
- Artwork Image Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Notes or Questions (Paragraph)Let us know if your piece has special installation requirements or framing notes.
FAQ
How do I use this Art Auction template?
With Doc2Form, you can instantly turn this template into a ready-to-use Google Form with a single click, allowing you to start collecting submissions immediately.
Can I customize the questions on the form?
Yes! Once the form is generated in your Google account, you have full freedom to add, remove, or edit any questions to match your exact event requirements.
How do artists attach images of their artwork?
The form includes a designated link field where artists can paste a URL to their artwork image (hosted on Google Drive, Dropbox, or their portfolio website).
Where does the submission data go?
All responses are automatically saved directly into a Google Sheets spreadsheet linked to your form for easy sorting, filtering, and catalog creation.
Is this template free to use?
Yes, this template is completely free to generate and use via Doc2Form and Google Forms.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.