About this template
The Wedding Decor & Planning Questionnaire is an essential onboarding tool for professional event coordinators, wedding designers, and floral stylists. Instead of chasing clients across scattered email threads and text messages, this comprehensive form consolidates every aesthetic and logistical detail into one organized Google Sheet.
This template captures critical wedding day parameters including venue access times, day-of emergency contacts, full floral party breakdowns, and specific decor visions for ceremonies and receptions. It features designated spots for clients to outline table counts, bar decor, centerpiece styles, and individual bridal party arrangements.
By deploying this questionnaire early in the planning process, designers can accurately scope quotes, minimize miscommunications, and ensure every visual detail aligns with the couple's dream aesthetic. Doc2Form makes it effortless to share this intake questionnaire with clients and instantly review their design preferences in real time.
Key features
- Consolidates decor visions, floral preferences, and venue logistics in one place.
- Captures complete wedding party floral breakdowns from corsages to boutonnieres.
- Tracks venue access times, setup windows, and teardown deadlines.
- Provides dedicated image link fields for clients to share inspiration photos.
- Built natively on Google Forms for seamless team collaboration and sharing.
Use cases
Wedding coordinators onboarding new clients for full-service event de…
Wedding coordinators onboarding new clients for full-service event design.
Floral designers collecting precise bouquet, ceremony arch, and cente…
Floral designers collecting precise bouquet, ceremony arch, and centerpieces specifications.
Venue stylists gathering setup schedules and vendor contact details.
What this form collects
- Partner 1 Name (Short answer)Enter your full name.
- Partner 2 Name (Short answer)Enter your full name.
- Primary Phone Number (Short answer)Best phone number to reach you during planning and on the wedding day.
- Email Address (Short answer)Where we should send design decks, estimates, and updates.
- Mailing Address (Paragraph)Your current home address for contracts and mailings.
- Venue or Church Name (Short answer)Name of your ceremony and reception location.
- Wedding Date (Date)The official date of your celebration.
- Venue Access Start Date & Time (Short answer)When our decor team is allowed into the venue to begin setup.
- Venue Access End Time / Teardown Deadline (Short answer)What time all decor and rentals must be packed up and removed.
- Day-of Emergency Contact (Paragraph)Name, relationship, and phone number of someone on-site who is not in the wedding party.
- Wedding Colors & Palette (Paragraph)List your primary colors, accent colors, and metals (e.g., gold, matte black).
- Overall Design Vision (Paragraph)Describe the vibe or mood you want to create (e.g., modern minimalist, bohemian garden, black-tie classic).
- Inspiration Photo Links (Paragraph)Please paste a link to your Pinterest board, Google Drive folder, or mood board.
- Ceremony Decor Vision (Paragraph)Describe your ideal ceremony setup (e.g., floral arch, pillars, petal aisle runner).
- Reception Centerpiece Preferences (Paragraph)Do you prefer tall floral arrangements, low lush clusters, candlelight-heavy tables, or a mix?
- Table Counts and Sizes (Paragraph)Estimated breakdown of round tables, long banquet tables, and cocktail tables.
- Preferred Flower Types (Paragraph)List any specific blooms you love (e.g., peonies, garden roses, pampas grass) or dislike.
- Bridal Party Florals (Paragraph)Detail your needs for bridal bouquets, bridesmaid bouquets, corsages, and boutonnieres.
- Additional Notes or Special Requests (Paragraph)Anything else you would like us to know about your wedding decor or planning needs?
FAQ
How do I share this template with my wedding clients?
Once you copy the template to your Google Drive, simply click 'Send' in the top right corner to email the form link directly to your clients or embed it on your planning website.
Can my clients upload inspiration photos through this form?
Yes! The form includes dedicated text fields formatted specifically for clients to paste links to their Pinterest boards, shared Google Drive folders, or reference images.
Can I edit the questions to match my specific design packages?
Absolutely. Because this is a standard Google Form, you have full freedom to add, remove, or reorder any section to fit your exact service offerings.
Where does all the submitted client data go?
All responses are automatically organized into a linked Google Sheet, allowing you and your team to review and sort client answers instantly.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.