About this template
When bringing on new suppliers, contractors, or software providers, vetting their past performance is critical to mitigating business risk. This Vendor Reference Check Form template provides a structured way to interview past clients and gather honest, actionable insights about a vendor's reliability, quality of work, and communication.
Designed for procurement teams, project managers, and business owners, this template standardizes the reference-checking process so you can easily compare multiple vendors side-by-side. It captures essential metrics ranging from adherence to timelines and budgets to overall satisfaction and willingness to rehire. By moving your reference checks to a digital Google Form, you can quickly distribute questionnaires to references, centralize your findings, and share feedback directly with your decision-making team.
Use Doc2Form to instantly convert this template into a ready-to-use Google Form, customize it with your organization's specific evaluation criteria, and make more confident vendor selection decisions.
Key features
- Standardize vendor evaluations with consistent questions for every reference.
- Capture quantitative ratings alongside qualitative performance notes.
- Assess crucial metrics like delivery timelines, budget adherence, and communication.
- Easily share compiled feedback with your purchasing or leadership team.
Use cases
Vetting new software and SaaS vendors before signing enterprise contr…
Vetting new software and SaaS vendors before signing enterprise contracts.
Evaluating general contractors and construction subcontractors prior …
Evaluating general contractors and construction subcontractors prior to project bidding.
Checking references for marketing agencies and professional service p…
Checking references for marketing agencies and professional service providers.
What this form collects
- Vendor Name (Short answer)Enter the official name of the vendor or company being evaluated.
- Reference Contact Information (Paragraph)Please provide your name, title, company, and email address.
- What was the nature and scope of the project? (Paragraph)Briefly describe the product, service, or project the vendor delivered for you.
- How long did you work with this vendor? (Dropdown)Select the duration of your business relationship.
- Quality of Work and Deliverables (Linear scale)1 = Poor quality, 5 = Exceptional quality.
- Adherence to Deadlines and Timelines (Multiple choice)Did the vendor consistently deliver on schedule?
- Adherence to Budget (Multiple choice)Did the vendor complete work within the agreed-upon budget?
- Communication and Responsiveness (Linear scale)1 = Unresponsive, 5 = Highly responsive and proactive.
- Did the vendor handle issues or changes professionally? (Paragraph)Describe how they managed unexpected challenges or scope adjustments.
- Would you hire or work with this vendor again? (Multiple choice)Select your overall recommendation.
- Additional Comments or Advice (Paragraph)Share any other insights, pros, or cons that would help us make an informed decision.
FAQ
What is a vendor reference check form used for?
It is used to collect structured feedback from a vendor's past clients regarding their reliability, quality of work, adherence to timelines and budgets, and overall communication.
Who should fill out this form?
Typically, this form is sent to professional references provided by the vendor—such as past clients, project managers, or business partners who have worked with them directly.
Can I customize the questions in this template?
Yes. Once you generate the form using Doc2Form, you have full control in Google Forms to add, remove, or modify any questions to match your specific evaluation criteria.
How do I share this form with vendor references?
You can easily share the generated Google Form link via email, or embed it directly into your procurement communications.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.