About this template
A Training Need Analysis (TNA) form is an essential tool for HR professionals and department managers to systematically identify skill gaps and align employee development with organizational goals. By capturing specific performance data, desired career paths, and required support, this template helps you transform subjective feedback into a concrete, actionable training roadmap.
Doc2Form makes it easy to deploy this analysis across your entire organization. Instead of juggling scattered emails or spreadsheets, you can collect structured data from every team member, allowing you to prioritize training budgets and resources where they will have the highest impact. This template is designed to be comprehensive yet intuitive, ensuring that both the supervisor and the employee can contribute to a meaningful development plan.
Key features
- Identify specific skill gaps for individual roles.
- Map out career development goals for the next two years.
- Standardize training requests across different departments.
- Document required company support and resources.
- Easily export data to Google Sheets for budget planning.
Use cases
- Annual performance review and development planning.
- Onboarding new hires to identify initial training needs.
- Preparing for organizational restructuring or new software rollouts.
- Assessing team readiness for upcoming project requirements.
What this form collects
- Full Name (Short answer)Enter your full name as it appears in company records.
- Department (Short answer)Which department are you currently assigned to?
- Primary Job Responsibility (Short answer)Describe your main task or area of focus.
- Skill Proficiency Score (Linear scale)How would you rate your current proficiency in this task? (1 = Beginner, 5 = Expert)
- Is additional training required for this task? (Multiple choice)Select Yes if you believe further development would improve your performance.
- Training Details (Paragraph)What specific skills or knowledge do you need to acquire?
- Career Goals (Next 2 Years) (Paragraph)Where do you see your professional growth heading in the next two years?
- Support Needed from Company (Paragraph)What resources, time, or mentorship do you need to achieve these goals?
FAQ
Why should I use a standardized TNA form?
A standardized form ensures that every employee is evaluated using the same criteria, making it easier for HR to aggregate data, identify company-wide trends, and justify training budget allocations.
How often should I conduct a training needs analysis?
It is best practice to perform a TNA annually during performance reviews, or whenever there is a significant change in job responsibilities, technology, or company strategy.
Can I customize this template for my specific industry?
Yes. Once you convert this template to a Google Form, you can add, remove, or modify questions to include industry-specific certifications, technical skills, or compliance requirements.
How do I track the results after collecting them?
Google Forms automatically links to a Google Sheet. You can use this sheet to filter responses by department, identify common skill gaps, and track the status of training requests.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.