About this template
A theft report form is a crucial document used by law enforcement, private security teams, property managers, and businesses to systematically document property loss, theft, or vandalism. Collecting accurate details immediately following an incident is vital for investigations, insurance claims, and internal tracking.
This free Theft Report Google Form template streamlines the entire reporting process by capturing essential information such as the exact date, time, and location of the incident, detailed descriptions of stolen property, contact info for the reporter, and supporting documentation. Rather than sorting through disorganized paper notes or unstructured emails, security personnel and administrators receive clean, centralized digital records the moment a form is submitted.
Doc2Form makes it easy to customize this template to fit your organization's specific protocol. Whether you are managing security for a residential complex, corporate campus, or retail storefront, deploying a standardized digital reporting tool ensures consistency, reduces follow-up calls, and accelerates the investigation process.
Key features
- Standardize incident data collection with pre-built date, location, and property fields
- Provide a clear, mobile-friendly reporting experience for victims and witnesses
- Attach links to photos, security footage, or police documentation easily
- Automatically route submissions to Google Sheets for seamless tracking and organization
- Customize questions and branding to match your organization's reporting requirements
Use cases
Documenting break-ins and property damage at residential or commercia…
Documenting break-ins and property damage at residential or commercial properties
Reporting stolen equipment or inventory in retail and warehouse envir…
Reporting stolen equipment or inventory in retail and warehouse environments
Collecting witness and victim statements for campus or facility secur…
Collecting witness and victim statements for campus or facility security teams
Filing preliminary incident records before handing cases over to loca…
Filing preliminary incident records before handing cases over to local law enforcement
What this form collects
- Reporter Full Name (Short answer)Enter your first and last name.
- Phone Number (Short answer)Provide a reliable phone number where we can reach you for follow-up questions.
- Email Address (Short answer)Enter your email address for updates regarding this report.
- Date of Incident (Date)Select the date when the theft or loss occurred.
- Estimated Time of Incident (Short answer)Approximate time or time range if exact time is unknown.
- Location or Address of Incident (Short answer)Specify the exact room, building, or street address where the incident took place.
- Type of Incident (Multiple choice)Select the category that best describes what happened.
- Stolen or Damaged Property Description (Paragraph)Provide details including item brand, model, color, serial numbers, and estimated monetary value.
- Detailed Description of the Incident (Paragraph)Describe what happened in sequence, including how entry may have been gained or any suspicious persons observed.
- Suspect Information (Paragraph)If you saw a suspect, provide a physical description, clothing, or vehicle details (leave blank if unknown).
- Evidence or Supporting Documents Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) containing photos, receipts, or security footage.
- Police Report Filed? (Multiple choice)Have you already reported this incident to local law enforcement?
- Police Report Number (Short answer)If applicable, enter the police case or report number.
FAQ
How do I customize this theft report template?
Once you copy the template into your Google Drive, you can easily add, remove, or edit any question using the standard Google Forms editor to fit your exact reporting guidelines.
Can respondents attach photos or security footage to the form?
Yes. While Google Forms handles file uploads, you can also prompt respondents to paste shared links to cloud storage (like Google Drive or Dropbox) if they are submitting large video files.
Where is the submitted report data stored?
All responses are securely saved directly in your Google Account, and you can instantly link the form to a Google Spreadsheet to organize and review incoming reports in real time.
Is this form suitable for official police reporting?
This template is designed to gather preliminary incident details and streamline documentation. It can be utilized by security teams, property managers, or internal investigators, but may not replace official municipal police paperwork.
How can I share this form with people who need to report an incident?
You can share the form via a direct link, embed it directly onto your organization's website, or create a QR code to place in common areas for quick mobile access.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.