About this template
Managing a short-term rental requires clear communication and proactive guest vetting. This STR Guest Registration Request Form template simplifies the check-in preparation process by gathering essential guest information before arrival. Property managers, Airbnb hosts, and vacation rental owners can use this form to securely collect booking confirmation details, full contact information, and names of any accompanying guests or minors.
Beyond basic contact details, the form acts as a vital tool for property protection by requiring guests to formally acknowledge and accept house rules, noise policies, and check-out procedures. It also features a designated space for photo ID collection and digital signatures, ensuring you have all necessary documentation on hand before your guests arrive at the property.
With Doc2Form, you can instantly turn this template into a live Google Form, making it effortless to share via email or messaging apps. Streamline your turnover operations, protect your investment, and give your guests a smooth, professional onboarding experience from the moment they book.
Key features
- Collect booking confirmation codes and arrival details in one clean step
- Gather names of all guests and responsible minors staying at the property
- Secure mandatory digital sign-off on house rules and policies
- Request ID verification links to enhance property security
- Provide a dedicated space for guest questions and special arrival notes
Use cases
- Short-term rental and vacation home check-in preparation
- Boutique hotel and serviced apartment guest registration
- Property management company pre-arrival onboarding workflows
- Corporate housing stay agreements and policy sign-offs
What this form collects
- Full Name (Short answer)Enter your first and last name as it appears on your booking reservation.
- Email Address (Short answer)We will use this address to send check-in instructions and important updates.
- Phone Number (Short answer)Provide a mobile number where you can be reached during your stay.
- Booking Confirmation Code (Short answer)Enter your reservation confirmation number or booking reference ID.
- Scheduled Date of Arrival (Date)Select your planned check-in date.
- Names of Additional Guests (Paragraph)List the full names of all other adults staying overnight at the property.
- Responsible Minors List (Paragraph)If any minors (under 18) are joining, please list their names and ages here. If none, write 'N/A'.
- House Rules Acceptance (Multiple choice)Please review our property policies regarding quiet hours, smoking, and maximum occupancy.
- Photo Copy of ID (Paragraph)Please paste a secure link to your government-issued ID (Google Drive, Dropbox, etc.) or describe the document.
- Digital Signature (Short answer)Type your full legal name to serve as your electronic signature and confirmation of accuracy.
- Today's Date (Date)Select today's date for submission records.
- Additional Notes or Questions (Paragraph)Let us know about special arrival requests, parking needs, or any questions you have about your stay.
FAQ
How do I share this registration form with my guests?
Once you convert this template into a Google Form using Doc2Form, you can easily copy the form link and send it via email, SMS, or your booking channel messaging platform.
Can I customize the house rules to fit my specific property?
Yes! Because the template lives in your Google Drive as a standard Google Form, you can fully edit the questions, add specific check-out instructions, or include Wi-Fi details.
How do guests upload their photo ID?
The form includes a text field designated for file links. Guests can paste a secure link to their ID stored in Google Drive, Dropbox, or a similar service.
Is this form mobile-friendly for guests filling it out on their phones?
Google Forms are fully responsive and optimized for mobile devices, allowing your guests to complete their registration easily from a smartphone or tablet.
Where does the submitted guest information go?
All responses are automatically organized into a linked Google Sheet, giving you a centralized log of every guest who has checked into your property.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.