About this template
Organizing a successful conference, seminar, or corporate event starts with securing the right keynote speakers and presenters. This Speaker Request Form template simplifies the proposal and booking workflow by gathering essential information upfront, from speaker bios and topic preferences to logistical requirements like travel reimbursement and honorariums.
Designed for event planners, conference organizers, and organization leaders, this form eliminates endless email chains by standardizing how speaker requests are submitted. You can easily collect session titles, descriptions, preferred dates, and technical needs in a single organized response sheet. Doc2Form enables you to instantly convert this template into a ready-to-use Google Form, making it effortless to share with potential speakers or accept open submissions.
Streamlining your speaker selection process ensures that your program committee has all the details needed to curate an engaging event schedule while managing travel logistics and budgets efficiently.
Key features
- Collect speaker bios, topics, and session formats in one structured form.
- Capture logistical details including travel preferences and honorarium requirements.
- Standardize submissions to compare multiple prospective speakers easily.
- Built seamlessly on Google Forms for effortless collaboration with your team.
Use cases
Annual industry conferences and professional association summits.
Corporate training days, workshops, and internal seminars.
Faith-based gatherings, community ministry events, and guest speaker …
Faith-based gatherings, community ministry events, and guest speaker series.
What this form collects
- Invited Speaker Full Name (Short answer)Enter the first and last name of the proposed speaker.
- Requester Full Name (Short answer)If you are submitting this request on behalf of someone else, please enter your name.
- Contact Email (Short answer)Provide the primary email address for scheduling and correspondence.
- Contact Phone Number (Short answer)Include country and area codes.
- Organization, Church, or Ministry Name (Short answer)Name of the hosting or sponsoring organization, if applicable.
- Organization Website (Short answer)Provide a link to your organization's website or social media page.
- Event or Conference Name (Short answer)The official title of the event where the speaker is requested.
- Gathering Theme or Focus (Paragraph)Briefly describe the main theme, goal, or audience for this event.
- Event Date (Date)Select the primary date of the event.
- Event Address or Location (Short answer)Provide the venue name and city/state, or indicate if the event is virtual.
- Expected Number of Attendees (Dropdown)Estimate the audience size.
- Number of Speaking Sessions (Multiple choice)How many sessions or presentations are you asking the speaker to lead?
- Requested Speaking Days & Times (Paragraph)Specify the preferred dates, time slots, or schedule constraints.
- Honorarium Status (Multiple choice)Indicate whether an honorarium is available for this speaking engagement.
- Hotel & Travel Reimbursement Status (Multiple choice)Will travel and lodging expenses be covered?
- Resource Table Availability (Multiple choice)Will the speaker be permitted to display and sell books, merch, or resources?
- Additional Information or Requests (Paragraph)Please paste a link to the speaker's media kit, bio, or provide any other details regarding this request.
FAQ
How do I use this speaker request template?
Simply click to convert this template into your own Google Form using Doc2Form. You can then customize any questions, adjust settings, and share the link with prospective speakers or open submission applicants.
Can speakers submit links to their presentation outlines or headshots?
Yes. The form includes designated text fields where applicants can paste links to their portfolio, media kits, Google Drive folders, or personal websites containing their headshot and speaker bio.
Is this template customizable for different types of events?
Absolutely. Once the template is in your Google account, you can add, remove, or edit any questions to fit the specific requirements of your conference, workshop, or panel discussion.
How are responses managed once a speaker submits the form?
All submissions flow directly into a connected Google Sheet, allowing your event planning committee to review, filter, and track speaker applications collaboratively in real time.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.