About this template
The Souvenir Booklet Advertising Form is designed for event organizers, nonprofits, and publishers looking to streamline the ad sales process for commemorative programs. Whether you are managing a gala, a sports tournament, or a community event, this template simplifies the collection of advertiser details, artwork preferences, and ad sizing requirements in one centralized location.
By using this Doc2Form template, you eliminate the back-and-forth of email chains and manual data entry. Advertisers can easily provide their company information, select their preferred ad placement (such as full-page, half-page, or back cover), and submit their requirements directly to your Google Sheet. It is the perfect tool for ensuring your booklet production stays organized, professional, and on schedule.
Key features
- Collect business contact and company details efficiently.
- Standardize ad size selections to simplify layout design.
- Capture special instructions or design requirements upfront.
- Automatically sync all submissions to Google Sheets for easy tracking.
- Mobile-friendly design for advertisers on the go.
Use cases
- Collecting ad placements for annual gala souvenir programs.
- Managing business sponsorships for local sports team booklets.
- Gathering merchant ads for community festival guides.
- Selling advertising space in school or university commencement programs.
What this form collects
- Company Name (Short answer)Enter the business name exactly as you would like it to appear in the booklet.
- Contact Person Name (Short answer)Who should we contact regarding your ad design or payment?
- Email Address (Short answer)We will send a confirmation and design proof to this email address.
- Phone Number (Short answer)Provide a direct line for urgent questions regarding your ad.
- Ad Size Selection (Multiple choice)Select the size of your advertisement.
- Ad Artwork Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Additional Comments or Requirements (Paragraph)Include any special placement requests or design notes here.
FAQ
Can I customize the ad sizes in this form?
Yes. Once you copy this template to your Google Drive, you can easily edit the 'Ad Size' dropdown menu to match your specific publication's pricing and dimensions.
How do I collect the actual ad artwork?
You can add a text field for advertisers to paste a link to their file hosted on Google Drive, Dropbox, or WeTransfer, or simply ask them to email their high-resolution files to your design team.
Can I use this form for multiple events?
Absolutely. You can duplicate the form for each individual event or keep one master form and use the 'Responses' tab in Google Sheets to filter data by event date.
Is this form compatible with mobile devices?
Yes, Google Forms are fully responsive and will display perfectly on smartphones, tablets, and desktop computers.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.