About this template
The Rental Reference Request form is an essential tool for property managers and landlords to conduct thorough due diligence on prospective tenants. By gathering objective data from previous landlords, you can verify rent payment consistency, lease compliance, and the overall condition in which the tenant maintained their previous residence. This template helps standardize the screening process, ensuring you receive consistent, actionable information for every applicant.
Doc2Form makes it simple to deploy this professional reference check. Instead of relying on informal phone calls or disorganized emails, you can send this structured form to a tenant's previous landlord. The data is automatically collected into a Google Sheet, allowing you to compare references side-by-side and make data-driven decisions about your next lease agreement. This professional approach not only saves time but also provides a clear audit trail for your tenant selection process.
Key features
- Standardized questions for consistent tenant evaluation.
- Easy-to-use rating scales for property and yard condition.
- Built-in fields for rent payment history and lease compliance.
- Seamless integration with Google Sheets for easy record-keeping.
- Mobile-friendly design for quick completion by busy landlords.
Use cases
- Verifying rental history for new lease applicants.
- Documenting property condition after a tenant vacates.
- Confirming if a previous landlord would rent to the tenant again.
- Collecting evidence of lease breaches or bond deductions.
What this form collects
- Referee Full Name (Short answer)The name of the landlord or property manager providing the reference.
- Tenant Name(s) (Short answer)The name of the tenant(s) being referenced.
- Lease Start and End Dates (Short answer)The period during which the tenant occupied your property.
- How would you rate the tenant's care of the property? (Linear scale)1 = Poor condition, 5 = Excellent condition.
- Was rent paid on time consistently? (Multiple choice)Select the option that best describes their payment history.
- Were there any lease breaches? (Paragraph)Please describe any notices served or major issues encountered.
- Was the bond returned in full? (Multiple choice)If not, please provide a brief explanation of deductions.
- Would you rent to this tenant again? (Multiple choice)Your honest recommendation is greatly appreciated.
- Additional Comments (Paragraph)Please share any other relevant information regarding this tenancy.
- Tenancy Ledger/Documents (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
FAQ
Why is a formal rental reference request necessary?
It provides a documented, objective assessment of a tenant's reliability, helping you avoid potential issues like missed rent or property damage.
Can I customize this form for my specific property rules?
Yes, once you convert this template, you can add or remove questions in Google Forms to match your specific screening criteria.
How do I ensure the information is accurate?
By using a structured form, you prompt the referee to provide specific details rather than vague opinions, making it easier to spot potential red flags.
Is this form suitable for both residential and commercial rentals?
Yes, the questions are designed to be adaptable for most rental scenarios where a professional reference is required.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.