About this template
This Furnished Rental Property Inventory and Condition Form provides a standardized way for landlords, property managers, and tenants to document the state of a rental unit. By recording the condition of furniture, appliances, and fixtures at the start of a lease, both parties can establish a clear baseline, significantly reducing disputes regarding security deposit deductions at the end of the tenancy.
Designed for clarity and accountability, this template covers every room in the property. It allows for detailed notes on the condition of walls, floors, and specific items, ensuring that nothing is overlooked during the walkthrough process. Whether you are managing long-term rentals or short-term vacation properties, this form helps maintain professional records and ensures transparency throughout the leasing lifecycle.
Key features
- Comprehensive room-by-room inventory tracking.
- Clear documentation for move-in and move-out comparisons.
- Easy-to-use digital format accessible on any mobile device.
- Protects both landlord assets and tenant security deposits.
- Standardizes inspection procedures for consistent record-keeping.
Use cases
- Initial move-in walkthroughs for furnished apartments.
- End-of-lease inspections to assess potential damages.
- Periodic property condition audits for vacation rentals.
- Documenting appliance functionality for new tenants.
What this form collects
- Inspection Type (Multiple choice)Are you conducting a move-in or move-out inspection?
- Property Address (Short answer)Enter the full address of the rental property.
- Inspection Date (Date)Select the date the inspection is taking place.
- Living Room Condition (Paragraph)Describe the condition of furniture and fixtures in the living room.
- Kitchen & Appliances Condition (Paragraph)Note the condition of the stove, fridge, cabinets, and other kitchen items.
- Bedroom Condition (Paragraph)Note the condition of beds, dressers, and flooring in the bedroom(s).
- Bathroom Condition (Paragraph)Note the condition of the sink, shower, toilet, and fixtures.
- Photo Documentation (Paragraph)Please paste a link to your folder of inspection photos (Google Drive, Dropbox, etc.) here.
- Tenant Name (Short answer)Full name of the tenant.
- Landlord/Agent Name (Short answer)Full name of the landlord or property manager present.
FAQ
Why is this inventory form important?
It creates an objective record of the property's condition, which helps prevent disagreements over security deposit returns by clearly distinguishing between pre-existing wear and new damage.
What items should be documented?
You should document the condition of all major furniture, appliances, flooring, wall paint, and fixtures in every room of the property.
When should this form be completed?
It should be completed during the initial move-in walkthrough and again during the final move-out inspection to compare the property's state.
Can tenants use this form?
Yes, tenants are encouraged to use this form to verify the landlord's assessment and add their own notes regarding the condition of the items upon arrival.
How do I attach photos to this form?
While Google Forms does not support direct file uploads, you can provide a text field for tenants to paste links to shared photos in Google Drive or Dropbox.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.