About this template
Organizing a summer camp for young children requires gathering critical details to ensure every child has a safe, fun, and memorable experience. This Preschool Summer Camp Enrollment Form streamlines the registration process for camp directors, preschool administrators, and activity coordinators by collecting all necessary information in one centralized place.
The template covers everything from basic camper identification and guardian contact details to vital medical histories, allergy disclosures, and authorized pickup persons. By moving your enrollment online using Doc2Form, you eliminate the hassle of chasing down lost paper forms and messy handwriting, making it simple for parents to sign up their little ones directly from their smartphones or computers.
Whether you run a local daycare summer program, an arts and crafts camp, or an outdoor nature adventure for toddlers, this structured template helps you keep track of headcounts, dietary restrictions, and emergency requirements instantly in Google Sheets.
Key features
- Collect complete camper and guardian contact details instantly.
- Gather critical medical histories, allergies, and medication notes.
- Mobile-friendly design for busy parents on the go.
- Automatically organize all responses in a connected Google Sheet.
- Easily customize sections to match your camp's specific activities.
Use cases
Registering toddlers and preschoolers for weekly summer camp sessions.
Collecting emergency contact and pickup authorization details for day…
Collecting emergency contact and pickup authorization details for day camps.
Documenting camper allergy alerts and special medical requirements fo…
Documenting camper allergy alerts and special medical requirements for counselors.
Managing sign-ups for specialty programs like swim lessons or art wor…
Managing sign-ups for specialty programs like swim lessons or art workshops.
What this form collects
- Camper Full Name (Short answer)Enter the child's first, middle, and last name.
- Date of Birth (Date)Select the camper's date of birth.
- Gender (Multiple choice)Select the camper's gender.
- Camp Session / Week (Checkboxes)Select which camp session(s) your child will attend.
- Parent / Guardian Full Name (Short answer)Enter the full name of the primary parent or guardian.
- Relationship to Camper (Short answer)E.g., Mother, Father, Legal Guardian, Grandparent.
- Parent / Guardian Phone Number (Short answer)Enter the best phone number to reach you during camp hours.
- Email Address (Short answer)We will send camp updates, schedules, and receipts to this email.
- Home Address (Paragraph)Enter your street address, city, state, and ZIP code.
- Emergency Contact Name & Phone (Short answer)Provide the name and phone number of someone other than the primary guardian who can pick up the child in an emergency.
- Allergies and Dietary Restrictions (Paragraph)List any food, drug, or environmental allergies (or type 'None').
- Current Medical Conditions & Medications (Paragraph)List any ongoing medical conditions, physical limitations, or medications the child takes during the day.
- Authorized Pickup Persons (Paragraph)List the full names of all individuals authorized to pick up your child from camp.
- Photo & Media Release (Multiple choice)Do you grant permission for your child's photo or video to be used in camp promotional materials (newsletters, social media)?
- Parent / Guardian Signature & Agreement (Short answer)Type your full legal name here to certify that all information provided is accurate and that you agree to camp policies.
FAQ
How do parents access and fill out this enrollment form?
Once you convert and publish the template with Doc2Form, you can share the Google Form link via email, text message, or post it directly on your camp's website. Parents can complete it on any device without needing a special app.
Can I add custom questions about camp week selections or t-shirt sizes?
Yes! Because the template is powered by Google Forms, you can easily open the form editor to add checkboxes, dropdown menus, or short answer fields for camp weeks, t-shirt sizes, or before/after-care options.
Where is the enrollment data stored?
All form submissions are securely saved in your personal Google Drive account and automatically populated into a Google Sheets spreadsheet for effortless tracking and roster management.
How do I collect registration fees using this form?
You can add a short text or paragraph field requesting payment confirmation details (such as a Venmo handle, Zelle confirmation number, or check reference), or include instructions on how to pay online before finalizing the spot.
Is it possible to include a photo upload or document link field?
While Google Forms does not natively accept file uploads from users outside your organization unless restricted, you can easily add a text field prompting parents to paste a link to a digital document or emergency form hosted on Google Drive.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.