About this template
Streamline your onboarding process and design safer, more effective fitness programs with this comprehensive Personal Trainer Client Intake Form. Designed specifically for fitness professionals, gym owners, and independent trainers, this template collects all the essential background information needed before a client steps foot in the gym or starts a virtual program.
The form gathers vital details including contact information, basic anthropometrics like height and weight, medical history, past injuries, current medications, dietary habits, and lifestyle stressors. It also captures specific fitness goals and preferred training schedules, giving you a holistic view of your client's starting point and readiness for change.
Using Doc2Form, you can instantly turn this layout into a ready-to-use Google Form, allowing you to share a professional intake link with new clients via email or text before their first consultation. Save administrative time, ensure you capture critical medical clearances, and kickstart every client relationship with clarity and confidence.
Key features
- Collect vital health history and medical clearances securely
- Assess current fitness levels, goals, and lifestyle habits in one step
- Understand client availability and preferred training schedules
- Ready-to-use Google Form template built for fast deployment
- Fully customizable to match your unique coaching methodology
Use cases
New coaching client onboarding for independent personal trainers
Initial health screening prior to starting a gym membership or group …
Initial health screening prior to starting a gym membership or group fitness class
Virtual fitness coaching intake and baseline assessment
Pre-program questionnaire for specialized weight loss or strength camps
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Birth Date (Date)Select your date of birth.
- Gender (Multiple choice)Select the option that best describes you.
- Height & Weight (Short answer)Please provide your current height and weight for baseline tracking.
- Phone Number (Short answer)Enter the best phone number to reach you for scheduling.
- Email Address (Short answer)Enter your primary email for training updates and program delivery.
- Home Address (Paragraph)Enter your street address, city, and postal code.
- Diagnosed Health Problems (Paragraph)List any medical conditions diagnosed by a physician (e.g., high blood pressure, asthma, diabetes).
- Medication Details (Paragraph)List any prescription or over-the-counter medications you currently take.
- Injury Details (Paragraph)Describe any past or current injuries, surgeries, or chronic joint pain.
- Smoking Status (Multiple choice)Select your current smoking habits.
- Current Diet (Paragraph)Briefly describe your typical daily eating habits and any dietary restrictions.
- Daily Activity Level (Dropdown)How active are you outside of planned workouts?
- Daily Stress Level (Linear scale)Rate your average daily stress level on a scale from 1 (Low) to 5 (High).
- Fitness Goals (Checkboxes)Select all your primary fitness objectives.
- Preferred Training Days (Checkboxes)Select the days of the week that work best for your training schedule.
- Readiness to Change Rating (Linear scale)How ready do you feel to commit to a consistent fitness routine right now? (1 = Just exploring, 5 = Fully committed)
FAQ
How do I share this intake form with new clients?
Once Doc2Form generates your Google Form, you can easily copy the shareable link and send it via email, text message, or embed it directly on your coaching website.
Can I edit the questions to fit my specific training style?
Yes! Because the template lives in your Google Drive as a standard Google Form, you have complete freedom to add, remove, or modify any questions to match your assessment protocols.
Is medical history information collected securely?
Google Forms uses robust encryption standards for data collection. You can review all submitted responses privately within your connected Google Sheets document.
Do I need any technical skills to use this template?
Not at all. Doc2Form handles the instant conversion process so you get a fully structured, ready-to-use Google Form without any manual setup or coding required.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.