About this template
Managing employee leave shouldn't involve endless email chains and missing paperwork. This Parental Leave Request template provides HR teams and department managers with a structured, professional way to collect all necessary details for maternity, paternity, or adoption leave. Employees can submit their planned dates, contact preferences during absence, and required documentation in a single step.
Using Doc2Form to instantly convert this template into a Google Form ensures that all submissions route directly to your team's Google Sheets for effortless tracking and review. By centralizing requests, HR professionals can accurately forecast department coverage, verify policy compliance, and coordinate smooth handoffs before the leave begins. It provides clarity and peace of mind for both the employee taking time off and the organization managing coverage.
Key features
- Capture exact start and end dates for accurate leave tracking
- Collect emergency contact information and delegated point of contact
- Gather links to supporting documentation or medical notes
- Organize all submissions automatically in a connected Google Sheet
Use cases
- Employees formally requesting maternity, paternity, or adoption leave
- HR departments planning team coverage and staffing adjustments
- Tracking paid and unpaid parental leave approvals across departments
What this form collects
- Employee Full Name (Short answer)Enter your first and last name as it appears in company records.
- Department (Dropdown)Select the department you currently work in.
- Job Title / Position (Short answer)Enter your current job title.
- Leave Type Requested (Multiple choice)Select the category of parental leave you are requesting.
- Anticipated Leave Start Date (Date)Select your first day away from work.
- Anticipated Return to Work Date (Date)Select your planned first day back in the office.
- Total Number of Days Applied (Short answer)Enter the total number of working days you plan to be on leave.
- Supporting Documentation (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Contact Name During Leave (Short answer)Provide the name of a designated contact person or delegate during your absence, if applicable.
- Emergency Contact Phone Number (Short answer)Enter a phone number where you can be reached in case of an urgent matter.
- Acknowledgment and Agreement (Short answer)By typing your full name below, you confirm that the dates provided are accurate and that you have notified your manager.
FAQ
How do I use this template with my team?
Simply use Doc2Form to instantly convert this template into your own editable Google Form, then share the link with your employees.
Can employees attach medical notes or official documentation?
Yes, the form includes a designated section where employees can paste links to their supporting files stored in Google Drive or shared company folders.
Where do the leave request submissions go?
All responses automatically populate a Google Sheet linked to your form, making it easy for HR to review, track, and approve requests.
Can I customize the fields to match our company's specific leave policy?
Yes, once the form is generated in your Google account, you can freely add, remove, or edit any questions to align with your internal policies.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.