About this template
Getting a new employee set up on day one requires seamless coordination between hiring managers, HR, and IT teams. This New Hire Request form template provides a structured way for managers to submit hardware, software, and peripheral requirements well in advance of a new team member's start date.
The form collects essential details including the new user's name, department, planned start date, and length of employment, alongside the contact information of the submitting requester. It dives into specific technical needs, allowing teams to request specific computer types (such as Mac or PC), pre-installed software suites, necessary peripherals, mapped network drives, and printer access. By capturing all technical requirements in a single centralized request, IT departments can provision equipment efficiently and eliminate last-minute setup delays.
Built for instant deployment using Doc2Form, this template helps standardize your internal procurement and provisioning workflows. Whether you are onboarding a single remote employee or scaling up a department, this form ensures nothing is left behind.
Key features
- Collect detailed computer and hardware specifications before day one.
- Standardize software, peripheral, and network access requests.
- Track department budgets, start dates, and length of employment.
- Eliminate back-and-forth emails between hiring managers and IT.
- Instantly convert into a live, editable Google Form.
Use cases
Hiring managers submitting hardware needs for incoming department staff.
IT teams gathering pre-onboarding software and license requirements.
Operations teams provisioning desk accessories, monitors, and periphe…
Operations teams provisioning desk accessories, monitors, and peripherals.
HR departments tracking equipment allocations during company growth p…
HR departments tracking equipment allocations during company growth phases.
What this form collects
- Name of Requester (Short answer)Enter your full name as the person submitting this request.
- Email Address of Requester (Short answer)Enter your corporate email address for status updates and follow-up questions.
- Phone Number / Extension (Short answer)Provide a direct number or internal extension where IT can reach you.
- Department (Dropdown)Select the department the new hire will be joining.
- Name of New Hire (Short answer)Enter the first and last name of the incoming employee.
- Planned Start Date (Date)Select the employee's official first day.
- Length of Employment (Multiple choice)Select the expected duration or employment type.
- Type of Computer Required (Multiple choice)Select the primary workstation setup needed for this role.
- Software to Install (Checkboxes)Select all standard software suites required for this role.
- Other Software Requirements (Paragraph)List any specialized or department-specific software licenses needed.
- Peripherals Needed (Checkboxes)Select all extra accessories and hardware required.
- Mapped Drives and Printers Required (Paragraph)List any shared network folders, departmental drives, or specific printers the user should access.
- Additional Requirements or Notes (Paragraph)Provide any extra instructions, accessibility requirements, or special setups needed for this hire.
- Date Requested By (Date)By what date do you need all equipment and accounts fully provisioned?
FAQ
How do I use this template for my company?
With Doc2Form, you can instantly turn this template into a fully functioning Google Form in your Google Drive, ready to share with hiring managers.
Can I customize the software and hardware options?
Yes! Once the form is in your Google Forms account, you can easily add, remove, or edit any options to match your organization's standard tech stack.
Who should submit this request form?
Typically, hiring managers, department heads, or HR coordinators submit this form once an employment offer has been officially accepted.
Can I route responses to our IT helpdesk?
You can connect your Google Form responses to notifications or project management tools to alert your IT support staff the moment a new request is submitted.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.