About this template
Efficient onboarding starts with having the right tools on day one. This New Hire IT Equipment Request template allows hiring managers to submit detailed hardware and software requirements for incoming staff members directly to the IT department. By centralizing these requests, you eliminate back-and-forth emails and ensure that laptops, peripherals, and software licenses are provisioned well before the employee's start date.
This form captures essential details such as the new hire's name, department, and start date, alongside technical specifications like computer type, required software, and necessary network access. It is designed to be clear and professional, ensuring that IT teams have all the information they need to prepare a workstation without follow-up questions. Using Doc2Form to deploy this template helps your organization maintain an organized, scalable, and error-free onboarding process.
Key features
- Standardized fields for hardware and software specifications.
- Clear sections for contact info, start dates, and department details.
- Checklist format for peripherals and common software installations.
- Dedicated space for special requests like mapped drives or printers.
- Mobile-responsive design for submission from any device.
Use cases
- Provisioning laptops and monitors for new remote employees.
- Requesting specific software licenses for new department hires.
- Setting up network access and printer permissions for new staff.
- Tracking equipment inventory and deployment timelines.
What this form collects
- Requester Name (Short answer)Full name of the hiring manager or HR representative.
- Requester Email (Short answer)The email address where IT should send status updates.
- New Hire Full Name (Short answer)The legal name of the new employee.
- Planned Start Date (Date)The date the employee is expected to begin work.
- Department (Short answer)The department the new hire will be joining.
- Type of Computer (Multiple choice)Select the primary workstation type required.
- Required Software (Checkboxes)Select standard software packages needed.
- Peripherals Needed (Checkboxes)Select all that apply.
- Additional Requirements (Paragraph)List any specific mapped drives, printers, or unique software access required.
FAQ
How can I customize this template for my company?
Once you open the template in Google Forms, you can easily add, remove, or edit questions to match your specific hardware inventory or software stack.
Can I use this form for existing employees who need new equipment?
Yes, while designed for new hires, the fields are flexible enough to be used for equipment upgrades or replacement requests for current staff.
How do I notify the IT team when a form is submitted?
You can enable email notifications in Google Forms settings to receive an alert every time a new request is submitted.
Is this template secure?
Yes, the form lives within your Google account, ensuring that all data collected remains under your organization's existing security and privacy controls.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.