About this template
The Job Request Form is a professional tool designed for department heads and managers to formally notify the HR or recruitment team about new staffing needs. By standardizing the request process, this form ensures that all essential details—such as the role title, department, urgency, and specific job requirements—are captured accurately from the start. This eliminates back-and-forth emails and provides a clear, searchable record of all hiring requests across the organization.
Using this template via Doc2Form allows you to maintain a consistent intake process that integrates seamlessly with your existing Google Workspace environment. Whether you are scaling a startup or managing a large enterprise, this form helps HR teams prioritize recruitment efforts, track budget allocation, and maintain clear communication with hiring managers. It is fully adaptable to your company's specific approval workflows and documentation standards.
Key features
- Standardize hiring requests across all departments.
- Capture critical role details and urgency levels.
- Centralize all requests in a single Google Sheet.
- Easily attach job descriptions or supporting documents.
- Mobile-friendly interface for managers on the go.
Use cases
- Requesting approval for a new full-time headcount.
- Submitting a formal request for seasonal or temporary staff.
- Notifying HR of a backfill requirement for a departing employee.
- Requesting budget approval for specialized contract roles.
What this form collects
- Requester Name (Short answer)Enter the name of the person submitting this request.
- Department (Short answer)Which department is the new role for?
- Job Title (Short answer)The official title of the position being requested.
- Employment Type (Multiple choice)Select the status of the requested position.
- Urgency Level (Multiple choice)How quickly do you need this position filled?
- Job Description Link (Paragraph)Please paste a link to your job description file (Google Drive, Dropbox, etc.) or provide a brief summary of the role's responsibilities.
- Additional Comments (Paragraph)Provide any extra context, such as budget approval or specific skills required.
FAQ
How does this form help the HR team?
It centralizes all staffing requests into one location, allowing HR to track, prioritize, and approve hiring needs without managing scattered email threads.
Can I customize the fields in this template?
Yes, once you generate the form, you can add, remove, or modify any questions directly within the Google Forms editor to match your internal hiring policy.
How do I handle file attachments like job descriptions?
Since Google Forms has specific file upload limits, we recommend asking users to paste a link to their document (e.g., Google Drive or SharePoint) in the provided text field.
Can I get notified when a new request is submitted?
Yes, you can enable email notifications in your Google Form settings to receive an alert every time a manager submits a new job request.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.