About this template
This Job Posting Request Google Form Template helps human resources teams, department heads, and business leaders streamline the process of opening new positions. Instead of dealing with scattered emails, ad-hoc messages, or complex ticketing systems, department managers can use this standardized form to submit all necessary job details at once.
The template collects comprehensive information about the vacancy, including position titles, department details, working hours, employment type (full-time or part-time), start and end dates, and whether the role is newly created or replacing an existing staff member. It also captures specific scheduling nuances like split shifts or bargaining unit statuses.
By centralizing job requests into a single Google Form, HR teams can easily review, vet, and approve requisitions before they are published publicly or posted on career sites. It cuts down on administrative back-and-forth, ensures all required hiring approvals are documented, and keeps your entire recruitment pipeline organized from day one.
Key features
- Capture complete job requirements and qualifications in a single submission.
- Distinguish between new headcounts and replacements for existing staff.
- Easily track working hours, schedules, and part-time details.
- Review and approve departmental hiring requests without messy email threads.
- Fully customizable to match your organization's exact recruitment workflow.
Use cases
- Department managers requesting approval for new staff members.
- School districts processing departmental job openings and vacancies.
- HR teams reviewing and tracking internal hiring requisitions.
- Organizations managing seasonal or temporary contract positions.
What this form collects
- Requester Name (Short answer)Enter your full name and job title.
- Posting Date (Date)Select the date you are submitting this request.
- Department (Dropdown)Select the department requesting this position.
- Posting Type (Multiple choice)Indicate whether this position will be posted internally, externally, or both.
- Bargaining Unit Status (Multiple choice)Is this position covered by a collective bargaining unit or union?
- Position Title (Short answer)Enter the official title for the open role.
- Position Type (Multiple choice)Select the employment classification.
- Working Hours (Short answer)Specify the daily hours or shift schedule for this role (e.g., 8:00 AM – 4:30 PM).
- Split Shift Status (Multiple choice)Does this role require a split shift schedule?
- Part-Time Details (Short answer)If part-time, please specify the expected hours per week or specific days required.
- New Position Status (Multiple choice)Is this a brand new headcount or a replacement for an existing employee?
- Existing Staff Name (If Replacement) (Short answer)If this is a replacement position, enter the name of the staff member leaving the role.
- Position Start Date (Date)Enter the anticipated start date for the new hire.
- Position End Date (Date)If this is a temporary role, enter the expected end date.
- Additional Comments or Requirements (Paragraph)Provide any extra details, qualifications, or justifications needed for this job posting.
FAQ
How do I use this job posting request template?
Simply click the button to copy the template directly into your Google Drive as a new Google Form. You can then customize questions, add department lists, and share the link with your hiring managers.
Can I edit the questions to match our company's hiring process?
Yes! Because it's a native Google Form, you have full freedom to add, remove, or modify any fields, dropdown options, and sections to suit your organization's specific recruitment needs.
Who should fill out this form?
This form is typically filled out by hiring managers, department heads, or supervisors who need to request approval for a new vacancy before it gets posted publicly.
Where does the submitted job request data go?
All responses are automatically organized in a linked Google Sheet, making it easy for HR teams to track, review, and filter incoming hiring requests in real time.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.