About this template
Streamline your internal hiring workflows with this Job Advertisement Request Form. Designed specifically for hiring managers, department heads, and recruitment teams, this template ensures all necessary details are captured before posting a new job opening. Instead of chasing down hiring managers via email for job descriptions, budgets, and approval sign-offs, department leads can submit everything in one structured request.
The form collects vital information including the target job title, employment status, hours per week, salary range, department, and detailed justifications for the new headcount. It also captures logistics such as advertising channels, campaign start dates, and designated hiring managers or recruiters. Internal approvers can easily review and sign off on the request before the recruitment phase officially begins.
Built for speed and clarity, this template replaces messy email chains and ad-hoc spreadsheets with a reliable, standardized intake process. Use Doc2Form to instantly convert this template into a Google Form and start managing recruitment requests seamlessly.
Key features
- Standardize job opening requests across all departments
- Capture complete compensation, hours, and headcount details
- Track advertising channels and promotional requirements
- Streamline internal review and approval sign-offs
- Eliminate back-and-forth emails between hiring managers and HR
Use cases
- Submitting new headcount requests for department budget approval
- Requesting specialized job postings for marketing or engineering roles
- Initiating replacement hires due to staff departures
- Coordinating multi-channel recruitment campaigns with HR
What this form collects
- Requester Full Name (Short answer)Enter your first and last name.
- Your Position / Title (Short answer)Enter your current job title within the organization.
- Email Address (Short answer)Enter your work email address for status updates.
- Department (Dropdown)Select the department requesting this position.
- Proposed Job Title (Short answer)The official title that will appear on the job advertisement.
- Employment Status (Multiple choice)Select the type of employment for this role.
- Hours per Week (Short answer)Enter the expected weekly working hours.
- Number of Positions to Fill (Short answer)How many open headcounts are included in this request?
- Work Location (Multiple choice)Specify whether this role is remote, hybrid, or on-site.
- Business Justification (Paragraph)Explain why this position is needed (e.g., team growth, backfill for departure, new project).
- Salary Range (Short answer)Enter the approved base salary range (include currency).
- Hiring Manager (Short answer)Name of the manager who will oversee this employee.
- Assigned Recruiter (Short answer)Name of the HR recruiter handling this requisition (if known).
- Target Advertisement Start Date (Date)When should this job posting go live?
- Target Position Start Date (Date)When do you expect the successful candidate to start?
- Promotion Channels (Checkboxes)Select all promotional channels requested for this advertisement.
- Job Description & Requirements Document (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Additional Notes or Special Instructions (Paragraph)Provide any extra context for HR or the hiring team.
FAQ
Who should fill out this job advertisement request form?
Department managers, team leads, or hiring managers use this form to formally request a new job posting and gain approval from HR or finance before recruitment begins.
Can I customize the salary ranges and employment types?
Yes! Once you generate your Google Form via Doc2Form, you can easily edit, add, or remove options to match your company's specific job categories and currency standards.
How does Doc2Form help me set up this form?
Doc2Form instantly transforms templates into fully editable Google Forms, letting you start collecting responses right away without manual setup.
Can I include approval workflows in Google Forms?
While Google Forms collects the initial submission, you can review responses in the linked Google Sheet or use Google Workspace add-ons to route approvals to senior management.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.