About this template
Standardizing job descriptions is essential for consistent hiring and fair compensation. This Job Description Request Form allows hiring managers to submit detailed role requirements to the HR or recruitment team, ensuring all necessary information—from salary bands to core competencies—is captured before a job is posted publicly.
By using this template, you eliminate back-and-forth emails and ensure that every job posting aligns with company standards. The form covers key details such as department, location, job overview, specific responsibilities, and required qualifications. It also includes dedicated sections for internal review and approval, making it a perfect tool for maintaining a structured, professional, and compliant hiring workflow.
Key features
- Standardize job postings across all departments.
- Capture clear salary ranges and location details.
- Include dedicated fields for internal review and approval.
- Easily export data to Google Sheets for tracking.
- Fully customizable to match your company branding.
Use cases
- New role creation and budget approval.
- Standardizing job descriptions for internal career portals.
- Streamlining communication between hiring managers and HR.
- Tracking job posting history and approval dates.
What this form collects
- Hiring Manager Name (Short answer)Enter the name of the person requesting this job opening.
- Job Title (Short answer)Provide the official title for the position.
- Department (Short answer)Specify which department this role belongs to.
- Office Location (Short answer)Indicate the primary work location or if the role is remote.
- Salary Range (Short answer)Enter the approved base salary range for this position.
- Job Overview (Paragraph)Provide a brief summary of the role and its impact on the organization.
- Roles and Responsibilities (Paragraph)List the primary duties and daily tasks expected of the candidate.
- Required Qualifications (Paragraph)List the must-have education, experience, and certifications.
- Preferred Skills (Paragraph)List any 'nice-to-have' skills or experience that would be beneficial.
- Reviewer Name (Short answer)Name of the HR representative reviewing this request.
- Approval Status (Multiple choice)Select the current status of this job description.
FAQ
Why should I use a standardized form for job descriptions?
Standardization ensures that every role has clear expectations, consistent formatting, and necessary legal details, which helps in attracting the right candidates and maintaining fair hiring practices.
Can I add custom fields for specific technical skills?
Yes. Since this is a Google Form, you can easily add, remove, or reorder questions to include specific technical requirements or certifications relevant to your industry.
How do I manage the approval process with this form?
You can use the built-in 'Reviewer' and 'Approver' fields to track who authorized the job description. For automated workflows, you can connect this form to tools like Zapier or Google Apps Script to notify stakeholders upon submission.
Is this form mobile-friendly?
Yes, all Google Forms are responsive by default, allowing hiring managers to submit job requests from their desktop, tablet, or smartphone.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.