About this template
Streamline your IT onboarding process with this comprehensive New Staff Request Form. Designed for IT departments and HR teams, this template ensures that every new hire is equipped with the necessary hardware, software, and system access from day one. By standardizing the request process, you eliminate the back-and-forth emails and ensure that your technical team has all the specific details required to prepare workstations and accounts before the employee's start date.
This form captures essential data including employment type, specific computer hardware requirements, software installation needs, and peripheral requests. It also includes sections for network access, such as mapped drives and printers, ensuring that the new team member is fully integrated into your digital infrastructure immediately. Using Doc2Form, you can easily deploy this template to your organization, ensuring a professional and organized onboarding experience that saves time and reduces technical setup errors.
Key features
- Capture hardware and software requirements in one submission.
- Standardize onboarding requests to reduce IT setup delays.
- Collect essential network and peripheral access details.
- Easily track requester contact information for quick follow-up.
- Fully customizable for your specific company tech stack.
Use cases
- Onboarding new full-time employees and contractors.
- Requesting specific software licenses for new departments.
- Standardizing hardware procurement for remote teams.
- Setting up shared network drives and printer access.
What this form collects
- Requester Full Name (Short answer)The name of the manager or HR representative submitting this request.
- Requester Email (Short answer)The email address where IT should send updates regarding this request.
- New Hire Full Name (Short answer)The full legal name of the new employee.
- Start Date (Date)The date the employee is expected to start.
- Employment Type (Multiple choice)Select the employment status for the new hire.
- Computer Type (Multiple choice)Specify the required hardware platform.
- Software to Install (Checkboxes)Select the standard software packages required.
- Peripherals Needed (Paragraph)List any additional hardware such as monitors, docking stations, or headsets.
- Network Access (Paragraph)Specify any specific drives or printers the user needs to access.
- Additional Information (Paragraph)Any other details or special instructions for the IT team.
FAQ
What is the benefit of using a standardized IT request form?
It prevents incomplete requests, reduces manual data entry for IT staff, and creates a clear audit trail for equipment and software provisioning.
Can I customize the hardware options in this form?
Yes, once you convert this template to a Google Form, you can easily edit the dropdowns and checkboxes to match your company's specific hardware standards.
How does this form help with software licensing?
By requiring the requester to specify software needs upfront, IT can verify license availability and prepare installations before the new hire starts.
Is this form suitable for remote employees?
Absolutely. It is ideal for remote onboarding, as it allows you to collect shipping addresses and specific peripheral needs for home office setups.
Get this form in your Google Drive
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