About this template
The IT Access Request Google Form template provides a structured, secure way for your organization to manage system provisioning. Instead of scattered emails or paper requests, this template centralizes all necessary information—from hardware requirements to specific software permissions—ensuring your IT team has a clear audit trail for every access grant.
Designed for efficiency, this form helps IT managers and HR professionals standardize the onboarding process. By requiring specific details like department, supervisor approval, and exact hardware needs, you reduce back-and-forth communication and minimize errors. It is an essential tool for maintaining security protocols and ensuring that employees have the tools they need to be productive from day one.
Key features
- Standardize hardware and software requests.
- Capture supervisor approval and employee acknowledgment.
- Track desk and building access requirements.
- Automate data collection for IT provisioning.
- Easily export request data to Sheets for tracking.
Use cases
- New employee hardware and software onboarding.
- Role changes requiring new system permissions.
- Temporary access requests for contractors.
- Equipment replacement and office relocation.
What this form collects
- Employee Full Name (Short answer)Enter the full name of the individual requiring access.
- Department (Short answer)The department the employee is assigned to.
- Hardware Requirements (Checkboxes)Select all hardware items needed for this role.
- Software Access Level (Multiple choice)Select the level of system access required.
- Access Start Date (Date)When should this access be provisioned?
- Supervisor Name (Short answer)Name of the manager approving this request.
- Additional Notes (Paragraph)Provide any specific software requirements or special instructions.
- Equipment Responsibility Acknowledgement (Multiple choice)By checking this box, the employee acknowledges responsibility for assigned company equipment.
FAQ
Why use this template for IT requests?
It eliminates manual paperwork and ensures that the IT department receives all necessary information—such as hardware specs and software access levels—in a consistent, searchable format.
Can I customize the hardware options?
Yes. Once you copy this template to your Google Drive, you can easily add, remove, or edit the hardware and software options to match your company's specific inventory.
How do I handle supervisor approvals?
You can use Google Forms' email notification settings to alert supervisors when a request is submitted, or use a connected Google Sheet to track the approval status of each request.
Is this form secure?
Google Forms uses standard encryption for data in transit and at rest. Ensure you manage your form's sharing permissions to keep sensitive employee data restricted to authorized IT personnel.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.