About this template
The Hotel Guest Registration Google Form Template is designed to simplify the front-desk experience for hotels, boutique inns, and short-term rental managers. By moving away from paper-based check-in processes, you can collect essential guest information, travel details, and room preferences in a structured, digital format that is easy to manage and search.
This template captures critical data including guest contact information, check-in and check-out dates, room type selection, and special requests. It is built to ensure you have everything you need before the guest arrives, allowing your staff to prepare rooms and services in advance. With Doc2Form, you can easily deploy this form to your website or share it via email to ensure a professional and efficient arrival experience for every guest.
Key features
- Capture guest contact details and arrival/departure dates.
- Allow guests to select room types and specify smoking preferences.
- Include a dedicated section for special requests or dietary needs.
- Fully responsive design for guests to complete on any mobile device.
- Automatically syncs responses to a Google Sheet for easy management.
Use cases
- Standard hotel check-in and guest profile creation.
- Boutique apartment or vacation rental guest intake.
- Collecting pre-arrival preferences for VIP guests.
- Managing shuttle service requests and airport transfers.
What this form collects
- Full Name (Short answer)Please enter your full legal name.
- Email Address (Short answer)We will send your booking confirmation to this address.
- Phone Number (Short answer)Include country code if booking from outside the country.
- Check-in Date (Date)Select your expected date of arrival.
- Check-out Date (Date)Select your expected date of departure.
- Room Preference (Dropdown)Please select your preferred room type.
- Number of Guests (Short answer)Total number of adults and children staying.
- Smoking Preference (Multiple choice)All our rooms are non-smoking, but please confirm.
- Special Requests or Notes (Paragraph)Let us know if you have any allergies, need a crib, or have other specific requirements.
FAQ
How do I use this template with Doc2Form?
Simply click the button to create your form, and Doc2Form will instantly generate a copy in your Google Drive that you can edit and share immediately.
Can I add my hotel's branding to this form?
Yes, once the form is in your Google Drive, you can use the Google Forms theme editor to upload your logo, change colors, and adjust fonts to match your brand.
Will I get notified when a new guest registers?
Yes, you can enable email notifications within Google Forms settings to receive an alert every time a new guest submits their registration.
Is this form mobile-friendly?
Absolutely. Google Forms are natively responsive, ensuring your guests have a seamless experience whether they are filling out the form on a phone, tablet, or laptop.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.