About this template
The Hotel Accommodation Booking Google Form template is designed to simplify the reservation workflow for boutique hotels, bed and breakfasts, and vacation rentals. By moving away from manual phone or email bookings, you create a structured, professional experience for your guests while ensuring you capture every detail required for a smooth check-in process. This template gathers essential information such as guest contact details, specific arrival and departure dates, room type preferences, and special requests.
Using Doc2Form to deploy this template allows you to centralize all incoming booking requests into a single, organized Google Sheet. This eliminates the risk of lost emails or transcription errors, enabling your team to manage room availability with greater accuracy. Whether you are a small property manager or an event coordinator booking blocks of rooms, this form provides a clean, mobile-responsive interface that guests can access from any device, ensuring your business remains accessible and professional at all times.
Key features
- Capture check-in and check-out dates with built-in date pickers.
- Collect specific room preferences and special guest requests.
- Centralize all booking data automatically in Google Sheets.
- Fully mobile-responsive for guests booking on the go.
- Easily add your hotel branding and logo to the form header.
Use cases
- Individual guest room reservations for boutique hotels.
- Group booking requests for weddings or corporate events.
- Vacation rental inquiries for property management.
- Extended stay requests for business travelers.
What this form collects
- Guest Full Name (Short answer)Please enter the name of the primary guest.
- Contact Email Address (Short answer)We will use this to send your booking confirmation.
- Check-in Date (Date)Select your planned arrival date.
- Check-out Date (Date)Select your planned departure date.
- Preferred Room Type (Dropdown)Select the room category you would like to reserve.
- Number of Guests (Short answer)Total number of adults and children staying.
- Special Requests or Dietary Needs (Paragraph)Let us know if you need a crib, have allergies, or require early check-in.
FAQ
How do I share this form with my guests?
You can share the form by clicking the 'Send' button in Google Forms to email a link directly, or embed the form link on your hotel's website.
Can I customize the room types listed in the form?
Yes, you can easily edit the dropdown or radio button options to reflect your specific room categories, such as 'Deluxe Suite', 'Standard Queen', or 'Ocean View'.
Is it possible to receive an email notification when a new booking arrives?
Yes, you can enable email notifications within your Google Form settings so you are alerted immediately whenever a guest submits a new reservation.
Can I use this form to collect payments?
Google Forms does not process payments directly. We recommend including a link to your secure payment portal or invoice system in the form's confirmation message.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.