About this template
A Fraud Report Form provides a structured, confidential channel for employees, witnesses, or clients to report suspected fraudulent activities, financial misconduct, or policy violations. Collecting clear, standardized information is critical for internal audit teams, human resources, and compliance officers to evaluate incidents quickly and initiate proper investigations.
This template captures essential details including the reporter's contact info (optional for anonymous reporting), incident dates and locations, a comprehensive description of the suspicious activity, and the identities of involved parties. It also includes fields for evidence status and links to supporting documentation. Built for Doc2Form, this template allows organizations to streamline internal reporting, reduce administrative overhead, and maintain a reliable audit trail for every submitted report.
Key features
- Standardize incident details to accelerate internal reviews.
- Collect dates, locations, and descriptions of suspicious activities.
- Include links to supporting evidence, documents, or screenshots.
- Maintain clear records for compliance and legal investigations.
Use cases
- Corporate whistleblowing and internal compliance programs.
- Financial institution suspicious transaction reporting.
- Nonprofit grant fraud or embezzlement tracking.
- Retail loss prevention and employee theft reporting.
What this form collects
- Would you like to submit this report anonymously? (Multiple choice)Selecting yes will hide your contact details from the primary submission record.
- Your Full Name (Short answer)Leave blank if you chose to submit anonymously.
- Your Email Address (Short answer)Where we can reach you if we need follow-up information.
- Your Phone Number (Short answer)Optional contact number.
- Date of Incident (Date)When did the activity take place? If ongoing, provide the approximate start date.
- Location or Department (Short answer)Specify the office, department, branch, or online platform where the incident occurred.
- Persons Involved (Paragraph)List the names and titles of any individuals involved in the suspected activity.
- Third-Party Companies or Organizations (Short answer)Include any external vendors, contractors, or companies involved.
- Description of Fraud (Paragraph)Provide a detailed account of what happened, how it was discovered, and why you believe it is fraudulent.
- Evidence Status (Checkboxes)Indicate what type of supporting evidence you have available.
- Links to Supporting Evidence (Paragraph)Please paste a link to your files (Google Drive, Dropbox, etc.) or describe the documents you wish to share.
- Date Submitted (Date)Today's date for record-keeping.
FAQ
Can respondents submit reports anonymously?
Yes. You can configure the form settings in Google Forms to not collect email addresses, and you can make the contact name and phone number fields optional so reporters can remain anonymous.
How can I attach supporting documents like screenshots or bank statements?
While the Google Forms API cannot accept direct file uploads, this template includes a dedicated text field where respondents can paste secure links to cloud storage files (such as Google Drive or Dropbox).
Who receives the submissions when someone fills out the form?
You can set up email notifications directly within Google Forms so that your compliance officer, HR manager, or legal team is instantly alerted the moment a new report is submitted.
Can I customize the questions to fit my organization's policies?
Yes! Once you generate your form using Doc2Form, you have full access to edit, add, or remove any questions directly within Google Forms to match your internal reporting requirements.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.