About this template
The Fraud Incident Report Form is a critical tool for organizations to maintain integrity and security. Designed for internal auditors, HR managers, and compliance officers, this template provides a standardized, professional way for employees or witnesses to document suspicious activities. By centralizing these reports, your team can ensure that every incident is captured with the necessary context, dates, and evidence required for a thorough investigation.
This template covers essential data points including incident timelines, descriptions of the suspicious behavior, involved parties, and location details. It also includes sections for attaching evidence, ensuring that investigators have immediate access to documentation. Using this template helps eliminate the ambiguity of verbal reports and creates a clear, timestamped paper trail that is vital for internal reviews, legal documentation, and risk mitigation strategies.
Key features
- Standardized fields for consistent incident documentation.
- Dedicated sections for evidence and witness details.
- Mobile-optimized for reporting from any location.
- Automated timestamping for accurate record-keeping.
- Easy to share via link for internal or external reporting.
Use cases
- Reporting internal policy violations or financial discrepancies.
- Documenting suspicious vendor or client behavior.
- Collecting evidence for internal compliance audits.
- Providing a secure channel for whistleblowers.
What this form collects
- Reporter Name (Short answer)Optional: Provide your name if you are comfortable doing so.
- Contact Information (Short answer)Please provide an email or phone number where we can reach you for follow-up questions.
- Date of Incident (Date)When did the suspected activity occur?
- Location of Incident (Short answer)Where did the activity take place (e.g., office branch, online platform, specific department)?
- Description of Fraudulent Activity (Paragraph)Provide a detailed account of what happened. Include specific actions, timelines, and observations.
- Involved Parties (Paragraph)List the names and roles of any individuals or organizations involved in the incident.
- How was the activity discovered? (Paragraph)Explain the circumstances that led to the discovery of this incident.
- Supporting Evidence (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
FAQ
How can I ensure the privacy of the reporter?
You can configure your Google Form to collect responses anonymously by disabling the 'Collect email addresses' setting in your form's general settings.
Can I add more specific questions related to my industry?
Yes. Once you import this template into your Google Drive, you can easily add, delete, or reorder questions to suit your specific organizational requirements.
How do I handle sensitive evidence files?
The template includes a field for file links. We recommend instructing respondents to upload their files to a secure, restricted-access folder and provide the link in the form.
Can I get notified when a new report is submitted?
Yes. In your Google Form settings, navigate to the 'Responses' tab and enable 'Get email notifications for new responses' to be alerted immediately.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.