About this template
This Event Submission Google Form template is designed for community managers, local news outlets, and event platform owners who need a streamlined way to gather event details from third parties. Instead of managing scattered emails or messy spreadsheets, this form provides a structured intake process that ensures you receive all the necessary information—such as the event name, location, date, and description—in a consistent format every time.
By using this template, you can significantly reduce the administrative burden of manually formatting event listings. The form is structured to capture essential logistics first, followed by detailed event descriptions and contact information for follow-up. It is an ideal solution for maintaining an active, up-to-date event calendar while minimizing back-and-forth communication with organizers.
Key features
- Standardized fields for event logistics and descriptions.
- Built-in contact fields for quick follow-up with organizers.
- Easy integration with Google Sheets for automated calendar updates.
- Mobile-friendly design for organizers submitting on the go.
Use cases
- Local community event calendars.
- University or school activity boards.
- Industry-specific conference listing pages.
- Nonprofit organization event promotion.
What this form collects
- Event Name (Short answer)Enter the official title of your event.
- Event Date (Date)Select the date the event will take place.
- Event Time (Short answer)Please specify the start and end time (e.g., 2:00 PM - 5:00 PM).
- Event Location (Short answer)Provide the name of the venue or platform (e.g., City Park, Zoom Link).
- Full Address (Paragraph)Enter the physical address of the venue.
- Event Description (Paragraph)Provide a brief summary of the event for our listing.
- Event Image Link (Paragraph)Please paste a link to your event image (Google Drive, Dropbox, etc.) or describe the image you wish to attach.
- Contact Name (Short answer)Name of the primary contact person for this event.
- Email Address (Short answer)We will use this to confirm your submission.
- Phone Number (Short answer)In case we need to reach you regarding your listing.
FAQ
How can I automate my event calendar using this form?
You can connect your Google Form to Google Sheets. From there, you can use automation tools or Google Apps Script to automatically push new submissions to your website's calendar or CMS.
Can I add a field for event images?
Google Forms does not support direct file uploads from anonymous users for security reasons. We recommend adding a text field for users to paste a link to their event image hosted on Google Drive or Dropbox.
Is this form suitable for paid event registrations?
This template is designed for event *submissions* (listing requests). If you need to collect payments, we recommend adding a link to your payment processor or using a dedicated checkout form.
Can I customize the questions?
Yes, once you copy this template to your Google Drive, you have full control to add, remove, or edit any questions to fit your specific event listing requirements.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.