About this template
An entry form is a versatile document used to collect information from participants entering competitions, contests, exhibitions, or organized events. This structured template simplifies the process of gathering essential participant details, submission descriptions, and category preferences, ensuring all necessary data is captured accurately from the start.
Organizers, educational institutions, and event planners rely on entry forms to manage participant information efficiently and track submissions without administrative friction. By utilizing Doc2Form, you can instantly turn this template into a fully functioning Google Form, ready to distribute via a simple link.
Capturing clean, organized data allows organizers to focus on reviewing entries and managing their events rather than chasing missing details. Whether you are running a photography contest, an academic exhibition, or a community talent show, this template provides a polished, professional experience for every applicant.
Key features
- Collect complete participant details and entry descriptions in one place.
- Organize submissions by category or division automatically.
- Include built-in terms acceptance and waiver sign-offs.
- Mobile-friendly layout for easy submissions from smartphones.
- Instantly deployable as a native Google Form.
Use cases
- Annual art, writing, and photography competitions.
- Trade show exhibitor applications and project submissions.
- Community talent shows and local sporting event registrations.
- Academic fair entries and scholarship qualification submissions.
What this form collects
- Event or Competition Name (Short answer)Select or enter the specific event you are registering for.
- Category or Division (Dropdown)Choose the category that best matches your entry.
- Full Name (Short answer)Enter your first and last name.
- Date of Birth (Date)Used to verify division eligibility.
- Email Address (Short answer)We will send your submission confirmation here.
- Phone Number (Short answer)Include area code.
- Mailing Address (Paragraph)Provide your street address, city, state, and ZIP code.
- Entry Title (Short answer)The official title of your project, artwork, or performance.
- Entry Description (Paragraph)Provide a brief summary or artist statement explaining your entry.
- Submission File Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) containing your entry media or documents.
- Have you participated in this event before? (Multiple choice)Select one.
- Parent/Guardian Full Name (Short answer)Enter the full name of the parent or legal guardian.
- Parent/Guardian Signature (Short answer)Type the full legal name of the parent or guardian as electronic signature confirmation.
- Terms Acceptance (Checkboxes)Check to confirm you agree to all official rules, guidelines, and terms of entry.
- Participant Signature (Short answer)Type your full legal name to sign this entry form.
- Signing Date (Date)Today's date.
FAQ
Why should I use an entry form template?
An entry form ensures you collect consistent, structured information from every participant, eliminating back-and-forth emails and missing details.
Can I customize the categories and fields?
Yes. Once you convert this template into Google Forms via Doc2Form, you have full control to add, edit, or remove any questions to fit your specific event.
How do participants submit their entries?
You simply share the Google Form link or embed it on your website. Participants fill it out on any device, and their responses land directly in your connected Google Sheet.
Is this template free to use?
Yes, this template is completely free to convert and use with Google Forms.
Can I collect guardian consent for minor participants?
Yes, you can include optional or conditional fields for parent or guardian names and approvals to ensure compliance with your event guidelines.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.