About this template
Running a custom embroidery or apparel decorating business requires precise instructions to avoid costly production mistakes. This Embroidery Order Form template is designed to streamline how you collect custom artwork, placement details, garment specs, and thread color choices from your clients. Whether you are embroidering corporate polo shirts, team caps, or custom merchandise, this form ensures you capture every critical detail before production begins.
Streamlining your intake process eliminates endless back-and-forth emails about stitch locations, thread colors, and vector files. Clients can easily specify multiple imprint locations, input garment brand and style numbers, upload reference art, and request rush fulfillment. By centralizing these requirements into a clean, easy-to-fill Google Form, your print shop or custom design business can move orders from proof approval to final output faster and with total accuracy.
Key features
- Collect detailed placement instructions for up to five locations.
- Allow clients to upload vector files or design references easily.
- Capture exact garment details including brand, style number, and color.
- Manage add-on requests like rush orders and custom proof setups.
Use cases
- Custom corporate apparel and branded uniform orders.
- Merchandise production for local bands, artists, and creators.
- Personalized sports team hats, jerseys, and warm-up gear.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Company or Organization Name (Short answer)If applicable, enter your business or team name.
- Email Address (Short answer)We will send your digital proof and order updates here.
- Phone Number (Short answer)Enter the best number to reach you with questions about your artwork.
- Delivery Address (Paragraph)Provide the shipping address for your finished order.
- Garment Details (Item 1) (Paragraph)Specify the brand, style number, and color of the apparel.
- Primary Design Placement (Dropdown)Select where you want your primary embroidery placed.
- Reference File Link (Paragraph)Please paste a link to your vector file or design mockup (Google Drive, Dropbox, etc.).
- Thread Colors (Paragraph)List the thread colors needed for your primary design (up to 6 colors or provide Pantone/thread brand numbers).
- Additional Locations Needed? (Multiple choice)Do you need embroidery in more than one location on the garment?
- Rush Order Request (Multiple choice)Do you need this order expedited for a specific deadline?
- Additional Notation or Special Instructions (Paragraph)Share any extra details regarding folding, labeling, packaging, or delivery deadlines.
- Terms and Conditions Acceptance (Multiple choice)By submitting this order, you confirm that you own the rights to the provided artwork and agree to our proof approval policy.
FAQ
How do clients upload their embroidery artwork?
Clients can share a link to their design file hosted on Google Drive, Dropbox, or any other file-sharing service directly in the form.
Can I customize the garment colors and brand fields?
Yes! Once you generate your Google Form via Doc2Form, you can freely edit, add, or remove any questions to fit your exact shop requirements.
Is this template suitable for screen printing as well as embroidery?
Definitely. While tailored for embroidery placements and color counts, you can easily adapt the fields for screen printing, vinyl cutting, or heat press jobs.
How do I start using this template?
Simply use Doc2Form to instantly convert this template into a fully editable Google Form in your Google Drive.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.