About this template
The Document Verification Form template provides organizations with a secure, standardized way to collect and review important identification, certifications, and credentials from candidates, clients, or students. Whether you are onboarding new hires, processing financial applications, or vetting legal representatives, this template ensures you gather all required information in one organized place.
Designed for HR professionals, recruiters, compliance officers, and administrative teams, this form eliminates scattered emails and unorganized file sharing. Respondents can easily submit their contact details, specify the type of document they are providing, and paste secure links to their files. Doc2Form allows you to instantly transform this workflow into a fully functional Google Form, helping you streamline your review process and maintain accurate records.
Key features
- Standardize document collection across departments
- Collect identification numbers and document types securely
- Accept file links from cloud storage providers effortlessly
- Organize submissions automatically in Google Sheets
- Speed up background checks and compliance reviews
Use cases
- New employee onboarding and I-9 verification
- Student credential checks for educational institutions
- KYC (Know Your Customer) data collection for financial services
- Vendor and contractor vetting procedures
What this form collects
- Full Name (Short answer)Enter your first and last name as it appears on your official identification.
- Email Address (Short answer)Enter the best email address for us to reach you regarding your verification status.
- Phone Number (Short answer)Include your country code if applying internationally.
- Document Type (Dropdown)Select the primary type of document you are submitting for verification.
- Document Number / Reference ID (Short answer)Enter the unique identification number found on your document.
- Upload Document Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Additional Comments (Paragraph)Share any extra context, reference numbers, or notes relevant to your document submission.
FAQ
How do respondents attach their documents using Google Forms?
Respondents can paste a secure shareable link to their file stored in Google Drive, Dropbox, or another cloud storage service directly into the form.
Can I customize the document types listed in the form?
Yes! Once generated in Google Forms, you can easily edit, add, or remove options to match your organization's specific verification requirements.
Where is the submitted verification data stored?
All responses are automatically routed to a connected Google Sheet, giving you a centralized, searchable spreadsheet of all submissions.
Is this document verification template free to use?
Yes, you can instantly convert this template into a Google Form at no cost using Doc2Form.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.