About this template
This Direct Deposit Authorization form is designed for HR departments and payroll managers to securely collect the necessary banking information from employees. By moving away from paper-based check distribution, organizations can ensure faster, more reliable payment processing while reducing administrative overhead.
This template captures essential employee identification, bank names, routing numbers, and account details. It also includes a dedicated section for employees to provide formal authorization for payroll deposits. Using this digital approach helps maintain organized records and ensures that all required banking data is collected accurately before the first pay cycle begins. It is an essential tool for any onboarding workflow, providing a clean, professional experience for new hires while keeping sensitive financial data structured in your connected Google Sheet.
Key features
- Standardized fields for routing and account numbers.
- Clear authorization language for payroll compliance.
- Easy integration with Google Sheets for payroll tracking.
- Mobile-friendly design for employees on the go.
- Reduces manual data entry for payroll administrators.
Use cases
- New employee onboarding and payroll setup.
- Updating existing employee banking information.
- Transitioning from paper checks to electronic payments.
- Freelance or contractor payment setup.
What this form collects
- Full Legal Name (Short answer)Enter your full name as it appears in our payroll system.
- Employee ID (Short answer)Provide your unique employee identification number.
- Bank Name (Short answer)The name of the financial institution where your account is held.
- Account Type (Multiple choice)Select the type of account for this deposit.
- Routing Number (9-digits) (Short answer)The 9-digit ABA routing number for your bank.
- Account Number (Short answer)Your personal bank account number.
- Authorization Agreement (Checkboxes)By checking this box, I authorize my employer to deposit my pay directly into the account specified above. I certify that the information provided is accurate.
- Date of Authorization (Date)The date you are submitting this form.
FAQ
Why should I use a digital form for direct deposit?
Digital forms reduce the risk of transcription errors, eliminate paper clutter, and allow for faster, more secure processing of payroll information.
Is this form template secure?
Google Forms uses industry-standard encryption. Ensure you restrict access to the resulting Google Sheet to authorized payroll personnel only.
Can I add custom fields for my company's specific needs?
Yes, once you load this template into your Google Drive, you can add, remove, or modify any questions to fit your specific payroll requirements.
How do I handle the signature requirement?
Since Google Forms does not have a native signature field, we recommend using a 'Checkbox' question for the employee to acknowledge and agree to the terms, which serves as a formal digital authorization.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.