About this template
Managing incoming contract requests can quickly become chaotic without a standardized intake process. This Contract Request Form template is designed to help departments, project managers, and business owners collect all essential details upfront before sending agreements to legal or executive teams for review.
The form systematically gathers an overview of the agreement, party information, financial terms, and compliance requirements. By centralizing requests, organizations eliminate back-and-forth emails, ensure all necessary background details are provided, and accelerate the turnaround time for contract approvals.
Built for seamless deployment via Doc2Form, this template allows you to instantly convert your contract workflows into a clean, easy-to-complete Google Form. Whether you are onboarding new vendors, initiating partnerships, or renewing existing agreements, this form establishes a clear audit trail and keeps all stakeholders aligned from day one.
Key features
- Standardize contract intake across departments to prevent missing details.
- Collect key financial terms, effective dates, and renewal clauses upfront.
- Streamline legal reviews with pre-screening for compliance and risk.
- Track requester details, business owners, and authorized signatories easily.
- Instantly populate Google Sheets for pipeline tracking and reporting.
Use cases
- Submitting new vendor agreements and procurement requests.
- Initiating strategic partnerships and joint venture contracts.
- Requesting renewals or amendments for existing commercial agreements.
- Routing internal legal reviews for client-facing statements of work.
What this form collects
- Contract Requester Name (Short answer)Enter your full name and job title.
- Business Owner Approver Name (Short answer)Enter the name of the internal business owner responsible for this agreement.
- Agreement Purpose & Description (Paragraph)Summarize the primary goal and scope of this contract.
- Contract Type Selection (Dropdown)Select the category that best describes this agreement.
- Affiliate / Entity Legal Name (Short answer)Enter your organization's exact legal entity name entering into the agreement.
- Other Party Legal Name (Short answer)Enter the full legal name of the vendor, client, or partner.
- Proposed Term Start Date (Date)Select the intended effective start date for the agreement.
- Proposed Term End Date (Date)Select the expiration or termination date of the agreement.
- Final Agreement Needed By Date (Date)Specify the date by which this agreement must be fully executed.
- Is this an auto-renewing agreement? (Multiple choice)Indicate whether the contract features automatic renewal terms.
- W-9 Attachment Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the W-9 documentation attached.
- Does this require regulatory submission or special compliance filings? (Multiple choice)Select yes if this agreement triggers any regulatory review.
- Are there any non-standard provisions included? (Paragraph)Describe any unusual indemnification, liability caps, or IP clauses.
- Business Owner Certification Acceptance (Multiple choice)By selecting yes, you certify that the business terms have been reviewed and approved internally.
- Submission Date (Date)Today's date.
FAQ
What types of agreements can be submitted through this form?
This form is versatile enough for vendor contracts, software licenses, service agreements, partnerships, and statements of work across any department.
Can I customize the questions to match my company's legal requirements?
Yes! Once you generate your form with Doc2Form, you have full ownership in Google Forms to add, remove, or modify any fields to fit your specific approval workflow.
How do I route submissions to our legal or compliance team?
You can configure Google Forms notification settings to alert your legal team instantly whenever a new contract request is submitted.
Is it possible to collect document attachments like W-9s or draft agreements?
While Google Forms handles text and links efficiently, you can include file link fields (such as Google Drive or Dropbox links) for submitters to attach supporting documents.
Can submitters complete this form on their mobile devices?
Yes, Google Forms are fully responsive and mobile-friendly, allowing stakeholders to submit requests from phones, tablets, or computers.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.