About this template
Running a successful summer camp or youth program begins with vetting the right people. This Camp Volunteer Staff Reference Form template helps camp directors, coordinators, and nonprofit organizers systematically collect essential background details and character assessments from an applicant's chosen references.
Instead of chasing down references over unstructured phone calls or messy email threads, this template provides a standardized questionnaire covering character traits, reliability, teamwork, and suitability for working with children. Reference providers can easily detail how long they have known the applicant, evaluate specific competencies like working with youth aged 7–11, and highlight any potential behavioral or supervision concerns.
Built for speed and clarity, Doc2Form lets you instantly convert this template into a ready-to-use Google Form. Camp directors can gather organized, secure feedback in one centralized spreadsheet, ensuring a safer, more thorough volunteer selection process while saving administrative hours before the summer season kicks off.
Key features
- Standardize reference feedback with structured character and capability ratings.
- Assess applicant suitability and comfort level for working with specific age groups.
- Collect observations on teamwork, teachability, and reliability.
- Directly route all reference submissions into an organized Google Sheet.
- Easily shareable via link with busy references and mentors.
Use cases
Screening prospective summer camp counselors and youth mentors.
Gathering confidential character references for church or nonprofit y…
Gathering confidential character references for church or nonprofit youth program volunteers.
Evaluating volunteer applications for extended seasonal outdoor progr…
Evaluating volunteer applications for extended seasonal outdoor programs.
What this form collects
- Applicant Full Name (Short answer)Enter the full name of the person applying for a volunteer position.
- Reference Provider Full Name (Short answer)Enter your full name.
- Reference Provider Email Address (Short answer)We may contact you if we need any clarification on your feedback.
- Reference Provider Phone Number (Short answer)Include your best daytime phone number.
- How long have you known the applicant? (Dropdown)Specify the approximate duration of your acquaintance.
- In what capacity do you know the applicant? (Short answer)E.g., Employer, teacher, ministry leader, mentor, etc.
- Spiritual or Personal Maturity Rating (Linear scale)Rate the applicant's overall maturity, emotional stability, and judgment.
- Applicant Descriptive Traits (Checkboxes)Select the traits that best describe the applicant based on your observations.
- Does the applicant demonstrate a teachable spirit? (Multiple choice)How well do they receive constructive feedback and instructions?
- Have you observed the applicant working with children? (Multiple choice)Select the option that best reflects your direct observation.
- Expected Success With Ages 7–11 (Linear scale)How effectively do you believe the applicant will manage and engage campers in this age bracket?
- Elaborate on Expected Success With Ages 7–11 (Paragraph)Please share any specific examples of the applicant interacting with children.
- Are you aware of any behavioral concerns or red flags? (Multiple choice)Please disclose any tendencies that might affect safety or reliability.
- Explanation of Concerns (Paragraph)If you answered yes above, please provide context.
- Additional Comments (Paragraph)Share any other thoughts, strengths, or areas for growth regarding the applicant.
FAQ
How do I share this reference form with a volunteer's references?
Once you convert this template into a Google Form using Doc2Form, simply copy the form link and email it directly to the reference provider or have your applicant submit their reference contact details for you to reach out.
Can I customize the questions on this form?
Yes! Because the template lives in your Google Drive as a standard Google Form, you can add, remove, or edit any questions to match your camp's specific vetting guidelines.
Where are the completed reference submissions stored?
All responses are automatically collected in a connected Google Sheets spreadsheet, making it easy for your hiring committee to review and compare feedback side-by-side.
Is this template mobile-friendly for references filling it out on their phones?
Yes, Google Forms are fully responsive and work seamlessly on smartphones, tablets, and desktop computers.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.