About this template
An Asset Request Form is an essential internal tool designed to streamline how employees and departments ask for company-owned equipment, software licenses, or mobile devices. Instead of scattered emails and lost sticky notes, this template establishes a centralized, accountable system for tracking every piece of company inventory from requisition to fulfillment.
IT departments, operations teams, and asset managers rely on this form to capture necessary details upfront—such as item specifications, quantity, project justification, and fulfillment deadlines. By standardizing the intake process, organizations reduce the risk of duplicate orders, miscommunication, and unassigned hardware.
Doc2Form makes it easy to deploy this asset request workflow directly to Google Forms, allowing teams to collect structured requests, review needs efficiently, and maintain complete oversight of company property without managing complex software.
Key features
- Standardize internal hardware and software requisitions in one place.
- Capture exact asset specifications, quantities, and project justification.
- Track preferred delivery dates and expected return schedules easily.
- Eliminate lost requests and back-and-forth email chains.
- Organize all incoming submissions neatly in Google Sheets.
Use cases
- Onboarding new remote employees requiring laptops and peripherals.
- Requesting specialized software licenses for project teams.
- Allocating shared AV equipment for corporate events or presentations.
- Managing temporary tool checkouts for field or construction crews.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Company Email (Short answer)Enter your primary work email address.
- Department / Division (Dropdown)Select the department making this request.
- Phone Number (Short answer)Include area code in case we need to contact you regarding fulfillment.
- Asset Type Requested (Dropdown)Select the primary category of asset you need.
- Quantity Requested (Short answer)Enter the number of units you need.
- Asset Specifications (Paragraph)Provide specific details such as brand preference, software version, memory size, or model number.
- Purpose or Project Name (Paragraph)Briefly explain why this asset is needed or which project it will support.
- Preferred Fulfillment Date (Date)Enter the date by which you ideally need this asset.
- Is this a temporary or permanent allocation? (Multiple choice)Choose permanent if this is standard equipment, or temporary if it is for a short-term project.
- Expected Return Date (Date)If this is a temporary request, enter the expected return date.
- Special Instructions or Comments (Paragraph)Share any additional delivery instructions or context for the approver.
FAQ
How does an asset request form improve internal operations?
It establishes a standardized protocol for requesting company resources, ensuring every item is properly documented, justified, and approved before purchase or allocation.
Can I customize the list of available asset types?
Yes! Once your template is generated in Google Forms, you can freely edit dropdown menus, add new checkboxes, or adjust fields to match your company's specific inventory.
How do employees submit this form?
You can share the Google Form link via email, post it on your internal company intranet, or embed it directly into your team's workspace portal.
Where does the submitted request data go?
All responses are automatically routed to a linked Google Sheet, giving your operations or IT team a real-time, searchable log of all pending and fulfilled requests.
Can I set up notifications for new asset requests?
Yes, Google Forms allows you to enable email notifications so your IT or asset management team is alerted immediately whenever a new request is submitted.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.