About this template
A proactive safety culture starts with listening to the people on the front lines. This Workplace Safety Suggestion Form provides a structured, accessible channel for employees to report potential hazards and propose actionable improvements. By standardizing how safety concerns are captured, management can track trends, prioritize maintenance, and demonstrate a commitment to a secure working environment.
This template covers essential details including the nature of the hazard, the department involved, and specific suggestions for mitigation. It is designed to be quick to complete, encouraging higher participation rates from staff who notice issues during their daily routines. By moving from paper-based suggestions to a digital format, you ensure that every submission is timestamped, organized, and ready for review by safety committees or management teams.
Key features
- Standardized fields for clear hazard reporting.
- Categorize suggestions by department for faster routing.
- Mobile-friendly design for on-the-go reporting.
- Automatic timestamping for audit readiness.
- Simple integration with spreadsheets for trend analysis.
Use cases
- Reporting damaged equipment or infrastructure.
- Suggesting new PPE or ergonomic improvements.
- Identifying trip hazards or blocked emergency exits.
- Submitting ideas for improved safety protocols.
What this form collects
- Full Name (Short answer)Please provide your name so we can follow up if we need more information regarding your suggestion.
- Department (Short answer)Which department is this suggestion related to?
- Date of Observation (Date)When did you identify this hazard or idea?
- Type of Suggestion (Multiple choice)What is the primary focus of your report?
- Description of Hazard or Suggestion (Paragraph)Please provide a detailed description of the issue or your proposed improvement.
- Location of Hazard (Short answer)Where specifically in the facility did you notice this issue?
- Supporting Documentation (Paragraph)Please paste a link to any photos or documents (Google Drive, etc.) that help illustrate the hazard or suggestion.
- Urgency Level (Multiple choice)How quickly do you believe this needs to be addressed?
FAQ
How can I track the status of safety suggestions?
By linking your Google Form to a Google Sheet, you can add a 'Status' column to track whether a suggestion is 'Pending,' 'Under Review,' or 'Implemented.'
Can employees submit suggestions anonymously?
Yes, you can simply remove the 'Name' and 'Department' fields from the form if you wish to encourage anonymous reporting.
Is this form suitable for construction sites?
Absolutely. It is designed to be mobile-responsive, making it easy for field workers to submit a report directly from their phones while on-site.
How do I notify my safety team when a new suggestion arrives?
You can enable email notifications in your Google Form settings to receive an alert every time a new suggestion is submitted.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.