About this template
The weeks leading up to a wedding require absolute precision, and keeping track of final headcounts, meal preferences, timeline details, and vendor contacts can quickly become overwhelming. This Wedding Final Meeting Questionnaire template is designed for professional wedding planners, coordinators, and engaged couples to gather and confirm all critical logistics in one organized place before the final walkthrough.
Instead of chasing down scattered emails and text messages, use this comprehensive form to collect every detail needed to ensure the big day runs smoothly. From dinner service styles and dietary requirements to DJ selections, floral specifications, and venue policy acknowledgements, this template covers every logistical base.
Powered by Doc2Form, you can easily customize the questions to match your venue's specific requirements or planning packages, then share the link with your clients or vendors for instant, centralized responses. Keep all your wedding planning data neatly structured in Google Sheets so you can focus on delivering an unforgettable celebration.
Key features
- Capture complete guest counts and dietary restrictions in one step
- Confirm ceremony and reception timelines down to the minute
- Collect detailed vendor contact info and arrival schedules
- Track bar packages, specialty drinks, and dessert preferences
- Secure policy acknowledgements for setup times and venue rules
Use cases
Final pre-wedding coordination meetings between planners and couples
Collecting catering orders and dietary requirements from guests or we…
Collecting catering orders and dietary requirements from guests or wedding parties
Gathering setup and arrival timelines from contracted vendors
Confirming decor, lighting, and rental specifications with venue staff
What this form collects
- Client Full Name (Short answer)Enter your first and last name.
- Client Email Address (Short answer)Where can we send a copy of these finalized details?
- Event Date (Date)Select the scheduled date of your wedding.
- Ceremony Location & Start Time (Paragraph)Provide the venue name, address, and scheduled ceremony start time.
- Total Guest Count (Short answer)Enter the final expected number of attendees.
- Dinner Service Style (Multiple choice)Select the planned catering service format.
- Entree Selections (Paragraph)List your chosen entree options for the main course.
- Specialty Meals Needed (Paragraph)Indicate any dietary restrictions, allergies, or vendor meal requirements.
- Liquor Tier Selection (Dropdown)Select the bar package chosen for the reception.
- Signature Drink Interest (Multiple choice)Will you be featuring a custom signature cocktail?
- Expected Cake Tier Count (Short answer)Enter the number of tiers planned for your wedding cake.
- Cake Flavors & Fillings Confirmation (Paragraph)Detail the chosen flavors and fillings for each tier.
- DJ or Live Band Coverage (Paragraph)Provide the name of your entertainment provider and coverage hours.
- Photographer Contact Information (Paragraph)Enter the name, phone number, and email of your primary photographer.
- Other Vendor Contacts (Paragraph)List any additional vendors (videographer, florist, coordinator, hair & makeup) and their contact details.
- Wedding Transportation Details (Paragraph)Provide pickup times, vehicle types, and drop-off locations for wedding party transport.
- Venue Policies Acknowledgement (Multiple choice)Please confirm you have reviewed venue rules regarding sparkler send-offs, glitter/confetti bans, and outside alcohol policies.
- Additional Comments or Special Requests (Paragraph)Share any remaining questions, special instructions, or details we should know.
FAQ
How do I share this questionnaire with my wedding clients?
Once you convert and save this template as a Google Form, simply click 'Send' to share the link via email, text, or your client portal.
Can I customize the meal options and bar packages?
Yes! You can easily edit, add, or remove any questions, dropdown options, or checkboxes directly in Google Forms to match your specific wedding package.
Where are the questionnaire responses saved?
All submissions are automatically saved in Google Forms and can be linked to a Google Sheet for effortless sorting and sharing with your vendor team.
Is this form template free to use?
Yes, this template is completely free to convert and use via Doc2Form and Google Forms.
Can I use this for multiple wedding clients?
Absolutely. You can reuse the same Google Form link for every client, or duplicate your form to keep each couple's details strictly separated.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.