About this template
Streamline your event planning business with this professional inquiry form. Designed for wedding planners, venue managers, and event coordinators, this template captures essential client information, event logistics, and stylistic preferences in one organized flow. By moving away from scattered emails and phone calls, you ensure that every detail—from guest counts and themes to budget expectations—is documented from the very first contact.
This form is structured to help you qualify leads quickly and prepare for initial consultations with confidence. It covers critical planning pillars, including event scope, venue requirements, and financial parameters, allowing you to assess whether a project aligns with your services before you even pick up the phone. Use this template to create a seamless, professional experience for your clients while keeping your own operations organized and efficient.
Key features
- Capture event dates, guest counts, and venue preferences.
- Standardize budget collection to qualify leads faster.
- Gather stylistic and thematic requirements upfront.
- Easy to share via email, social media, or your website.
- Automatically sync responses to a Google Sheet for easy tracking.
Use cases
- Wedding planners qualifying new client leads.
- Venue managers collecting details for private event bookings.
- Event coordinators gathering requirements for corporate socials.
- Freelance planners organizing initial discovery sessions.
What this form collects
- Primary Contact Name (Short answer)Please provide the name of the main point of contact.
- Email Address (Short answer)We will use this to send you follow-up information and proposals.
- Event Type (Multiple choice)What kind of event are you planning?
- Proposed Event Date (Date)If you have a date in mind, please select it here.
- Estimated Guest Count (Short answer)Approximately how many guests are you expecting?
- Event Theme or Vision (Paragraph)Describe your vision for the event, including any specific themes or color palettes.
- Estimated Budget Range (Dropdown)What is your approximate budget for this event?
- Additional Requirements (Paragraph)Are there any specific services you are looking for (e.g., catering, venue scouting, decor)?
FAQ
Can I customize the fields for my specific event business?
Yes. Once you copy this template to your Google Drive, you can add, remove, or edit any question to match your specific service offerings or branding.
How do I share this form with potential clients?
You can send the form link directly via email, embed it on your website, or include it in your social media bio for easy access.
Where does the information go after a client submits the form?
All responses are saved directly to your Google Form dashboard. You can also link the form to a Google Sheet to view all submissions in a spreadsheet format.
Is this template suitable for non-wedding events?
Absolutely. While the template includes wedding-specific fields, you can easily rename or remove them to suit corporate events, anniversaries, or other social gatherings.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.