About this template
The Wedding DJ Planning Form is an essential tool for professional DJs to streamline the pre-event consultation process. Instead of juggling scattered emails, texts, and handwritten notes, this template allows you to collect all critical event details, ceremony music cues, and reception timelines directly into a structured format. By providing your clients with a clear, professional questionnaire, you ensure that every specific request—from the processional song to the last dance—is documented accurately.
This template covers the entire wedding flow, including ceremony logistics, cocktail hour vibes, dinner music preferences, and the high-energy dance party. It helps you manage expectations, prepare your equipment lists, and ensure you have the correct versions of every requested song. Using this form saves you hours of administrative work and helps you deliver a seamless, personalized experience for every couple.
Key features
- Categorized sections for ceremony, dinner, and dance floor.
- Dedicated fields for specific song titles and artist names.
- Collects venue contact info and event timelines.
- Mobile-friendly design for clients to fill out on the go.
- Easily export responses to Sheets for quick playlist creation.
Use cases
- Collecting 'Must Play' and 'Do Not Play' lists from couples.
- Gathering ceremony processional and recessional music cues.
- Organizing the grand march and wedding party introduction order.
- Confirming lighting preferences and reception venue logistics.
What this form collects
- Client Names (Short answer)Please provide the full names of both partners.
- Wedding Date (Date)The official date of your ceremony.
- Ceremony Music (Paragraph)List your processional and recessional songs along with the artist names.
- Reception Grand March (Paragraph)Who should we introduce, and what song would you like played during the entrance?
- First Dance Song (Short answer)Please provide the song title and artist for your first dance.
- DJ Interaction Level (Multiple choice)How much would you like the DJ to talk on the microphone?
- Must Play Songs (Paragraph)List any songs you absolutely want to hear during the dance party.
- Do Not Play List (Paragraph)Are there any songs or genres you would like us to avoid?
FAQ
Can I add my own music categories to this form?
Yes, once you save this template to your Google Drive, you can easily add, remove, or reorder questions to match your specific DJ style or service packages.
How do I share this with my clients?
Simply click the 'Send' button in your Google Form, copy the link, and email it directly to your clients or include it in your booking confirmation.
Will this work on mobile devices?
Absolutely. Google Forms are natively responsive, so your clients can fill out their music requests and event details from their phones or tablets.
Can I see the responses in a spreadsheet?
Yes, Google Forms automatically syncs with Google Sheets. You can view all your client responses in a single, organized table for easy playlist management.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.