About this template
Coordinating wedding day transportation requires absolute precision. This free Wedding Car Booking Form template is designed for car service providers, limousine companies, and independent chauffeurs to capture all critical reservation details in a single, organized submission. Instead of managing endless back-and-forth emails and phone calls, you can gather exact wedding dates, ceremony and reception addresses, vehicle selections, and special add-ons like prosecco, custom ribbon colors, and booster seats right from the start.
Built for efficiency, this template ensures you never miss a logistical detail—from multiple photography stops to specific collection times. Whether you manage a fleet of luxury vehicles or offer bespoke wedding day rides, Doc2Form lets you instantly convert this template into a ready-to-use Google Form. Share the link with engaged couples or event planners, and watch your booking inquiries flow directly into a structured spreadsheet for seamless coordination on the big day.
Key features
- Capture exact wedding dates and ceremony times in one step.
- Collect complete itinerary details including collection, ceremony, and reception addresses.
- Specify vehicle preferences and fleet requirements effortlessly.
- Gather special requests like ribbon colors, prosecco orders, and booster seats.
- Centralize all client contact info and authorizing party details automatically.
Use cases
Booking luxury sedan and limousine services for wedding ceremonies.
Coordinating multi-stop transportation for bridal party photography s…
Coordinating multi-stop transportation for bridal party photography sessions.
Managing special requests and add-ons like decorative ribbons and cha…
Managing special requests and add-ons like decorative ribbons and champagne.
Securing booking authorizations and contact details from event planners.
What this form collects
- Contact Name (Short answer)Enter the full name of the primary contact person managing this booking.
- Phone Number (Short answer)Provide a reliable phone number where we can reach you on the wedding day.
- Contact Email (Short answer)Enter your preferred email address for booking confirmations and itinerary updates.
- Authorizing Person Name (Short answer)If different from the primary contact, enter the name of the person authorized to approve this contract.
- Wedding Date (Date)Select the official date of the wedding ceremony.
- Wedding Ceremony Time (Short answer)Enter the scheduled start time for the wedding ceremony.
- Cars Booked (Checkboxes)Select the type of vehicle(s) you wish to reserve for the wedding day.
- Collection Address (Paragraph)Enter the full pickup address where the vehicle will first meet the wedding party.
- Ceremony Address (Paragraph)Enter the full venue address for the wedding ceremony.
- Reception Venue Address (Paragraph)Enter the full venue address for the reception (leave blank if same as ceremony).
- Additional Address (For Photography) (Paragraph)List any intermediate stops for photo shoots between the ceremony and reception.
- Prosecco Order Status (Multiple choice)Would you like to include chilled prosecco for the journey?
- Flutes Requirement Details (Short answer)Specify how many champagne flutes or glassware items you will need on board.
- Ribbon Colour (Short answer)Specify your preferred color for traditional decorative car ribbons.
- Booster Seat Details (Paragraph)If any child safety or booster seats are required, please specify the quantity and age of the children.
FAQ
How do I start using this Wedding Car Booking Form?
Simply use Doc2Form to instantly convert this template into a live Google Form. You can then customize any fields, adjust vehicle options, and share the link directly with your clients.
Can I customize the vehicle options to match my fleet?
Yes! Once the form is generated in Google Forms, you have full control to add, remove, or modify vehicle types, package options, and pricing tiers to fit your specific business.
How do I receive notifications when a couple books a car?
Google Forms automatically saves all submissions to a linked Google Sheets spreadsheet and can be configured to send you an email notification the moment a new booking is submitted.
Can clients request special add-ons like champagne or custom ribbons?
Absolutely. The template includes dedicated fields for special requests, prosecco orders, ribbon color choices, and seating arrangements to ensure every detail is tailored to the couple's vision.
Is this booking template mobile-friendly for clients?
Yes. Google Forms are fully responsive, allowing couples and wedding planners to submit their transportation details smoothly from their smartphones, tablets, or computers.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.