About this template
Streamline your onboarding process and protect your organization with this comprehensive Volunteer Release and Waiver of Liability template. Essential for non-profits, community groups, and charitable organizations, this form securely collects vital participant information while ensuring volunteers acknowledge and accept the terms and conditions of their service.
Designed to reduce administrative friction, the template captures contact information, date of birth, emergency contacts, and minor guardian details where applicable. By moving your waiver process online, you eliminate lost paper forms and ensure every volunteer's agreement is properly documented before they step foot on-site. Doc2Form allows you to instantly convert this content into a ready-to-use Google Form, giving your team immediate access to responses and a clean, professional digital experience for your supporters.
Key features
- Collect mandatory liability acknowledgements digitally before events begin.
- Capture emergency contact and medical details for peace of mind.
- Include dedicated guardian approval sections for minor volunteers.
- Access and organize all submissions instantly in Google Sheets.
Use cases
- Community clean-up days and local charity drives
- Annual non-profit fundraising events and galas
- Youth mentoring programs and summer camp staffing
- Food bank and community kitchen volunteer onboarding
What this form collects
- Agreement Date (Date)Select today's date.
- Full Name (Short answer)Enter your first and last name as it appears on a government-issued ID.
- Email Address (Short answer)Provide a reliable email address for scheduling and updates.
- Phone Number (Short answer)Enter your primary mobile or home phone number.
- Home Address (Paragraph)Provide your current street address, city, state, and ZIP code.
- Date of Birth (Date)Enter your date of birth.
- Intended Volunteer Role (Dropdown)Select the primary role or department you are volunteering with.
- Emergency Contact Full Name (Short answer)Provide the name of someone we can reach in case of an emergency.
- Emergency Contact Phone Number (Short answer)Enter the best phone number to reach your emergency contact.
- Relationship to Volunteer (Short answer)E.g., Spouse, Parent, Sibling, Friend.
- Minor Volunteer Notice (Multiple choice)Are you under the age of 18?
- Parent / Guardian Full Name (Short answer)If the volunteer is a minor, enter the parent or legal guardian's full name.
- Parent / Guardian Phone Number (Short answer)Enter the phone number for the parent or legal guardian.
- Waiver and Release of Liability Acceptance (Checkboxes)By checking below, I acknowledge that I understand and voluntarily accept the risks associated with volunteer activities, and I release the organization from any liability.
- Participant Electronic Signature (Short answer)Type your full legal name here to serve as your electronic signature.
FAQ
What information does this volunteer waiver collect?
It gathers essential volunteer details including contact information, date of birth, emergency contact info, guardian details for minors, and digital acknowledgement of your organization's liability terms.
How can I share this form with my volunteers?
Once generated via Doc2Form, you can easily share the Google Form link via email, embed it on your website, or text it directly to prospective volunteers.
Can I edit the liability terms to match our organization's specific policies?
Yes, you have full control over the Google Form. You can update the terms, add custom questions, or adjust fields to suit your legal requirements.
How do I access the completed waivers?
All submissions are automatically saved in a connected Google Sheet, allowing your team to review agreements, search records, and export data at any time.
Is this form mobile-friendly for volunteers signing up on their phones?
Yes, Google Forms automatically adapts to mobile devices, tablets, and desktops so volunteers can easily review and submit the form from anywhere.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.