About this template
Finding and evaluating the right location for an event is one of the most critical steps in event planning. This Venue Options Google Form template helps event organizers, coordinators, and committees streamline the process of gathering, comparing, and approving potential event spaces.
Use this form to collect essential venue details including venue names, types, pricing, deposit requirements, maximum occupancy limits, and accepted payment methods. It also captures specific amenity details such as indoor and outdoor features, setup and cleanup rules, and available rental windows. By centralizing this information into a structured spreadsheet, teams can easily compare multiple venue options side by side and make informed decisions faster.
With Doc2Form, you can instantly turn this layout into a live Google Form, share it with team members scouting locations, and instantly organize all submitted venue proposals in one convenient place.
Key features
- Compare venue costs, deposits, and rental terms side by side.
- Capture indoor and outdoor amenity details effortlessly.
- Log maximum occupancy limits and availability windows.
- Collect complete venue contact and location information in one step.
- Standardize venue research across your entire event planning team.
Use cases
- Corporate conference and annual gala venue scouting.
- Wedding planning and private party location sourcing.
- Workshop, retreat, and seminar space evaluation.
What this form collects
- Your Name (Short answer)Enter your full name as the person submitting this venue option.
- Your Email (Short answer)Enter your professional email address for follow-up questions.
- Venue Name (Short answer)Provide the official business or property name of the venue.
- Venue Type (Dropdown)Select the category that best describes this venue.
- Venue Website (Short answer)Paste the link to the venue's official website.
- Venue Address (Paragraph)Enter the full street address, city, state, and zip code.
- Venue Contact Name (Short answer)Name of the venue coordinator or sales representative.
- Venue Email Address (Short answer)Contact email address for the venue coordinator.
- Venue Phone Number (Short answer)Direct phone number for inquiries or bookings.
- Rental Cost (Short answer)Enter the total base rental fee for the event window.
- Deposit Amount (Short answer)Specify the required security deposit or down payment.
- Maximum Occupancy (Short answer)What is the maximum guest capacity permitted by fire code?
- Payment Methods Accepted (Checkboxes)Select all payment methods accepted by the venue.
- Indoor Amenities (Checkboxes)Select available indoor features included with the venue.
- Outdoor Amenities (Checkboxes)Select available outdoor features.
- Times Available to Rent (Short answer)Specify the allowable start and end times for rentals.
- Setup Time Included Status (Multiple choice)Is dedicated setup time included in the rental price?
- Cleaning Cost Included Status (Multiple choice)Are post-event cleaning fees included in the base rate?
- Set up and Clean up Rules (Paragraph)Summarize any restrictions, timing rules, or guidelines for setup and teardown.
FAQ
How do I use this venue options template?
Simply click to convert it into your Google account using Doc2Form. You can then customize the questions, add specific budget caps, and share the form with team members who are scouting locations.
Can I customize the venue criteria and questions?
Yes. Once the form is generated in your Google Drive, you can edit, add, or remove any questions using the standard Google Forms editor.
Where does the submitted venue data go?
All submissions automatically populate a linked Google Sheets spreadsheet, making it easy to filter, sort, and compare venue pricing and amenities with your team.
Is this template free to use?
Yes, this template is completely free to convert and use with Google Forms.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.