About this template
A vehicle purchase order form is essential for auto dealerships, private sellers, and commercial fleet managers looking to formalize vehicle sales. This template captures vital transaction details, including buyer contact information, specific vehicle identification numbers (VIN), make, model, year, agreed-upon purchase price, taxes, and fees.
By moving your purchase orders to a digital format via Doc2Form, you eliminate messy paperwork, reduce transcription errors, and create an instant, searchable record of every sale. Whether you are finalizing a transaction on the showroom floor or coordinating a remote sale, this form keeps your sales team and finance department perfectly aligned.
Key features
- Capture complete buyer contact and identification details.
- Record precise vehicle specs including VIN, make, model, and mileage.
- Itemize purchase prices, taxes, registration fees, and add-ons.
- Instantly organize and access sales submissions in a connected spreadsheet.
- Eliminate paper clutter with a secure, mobile-friendly digital workflow.
Use cases
- Auto dealership new and pre-owned vehicle sales.
- Private party vehicle transactions requiring a paper trail.
- Commercial fleet vehicle purchases and replacements.
- Specialty vehicle and equipment sales.
What this form collects
- Buyer Full Name (Short answer)Enter your first and last name as it should appear on the bill of sale.
- Contact Phone Number (Short answer)Include your primary mobile or landline number for verification.
- Email Address (Short answer)We will send your purchase confirmation and documentation here.
- Residential Address (Paragraph)Provide your full street address, city, state, and zip code.
- Vehicle Condition (Multiple choice)Select whether you are purchasing a new or used vehicle.
- Vehicle Year, Make, and Model (Short answer)Example: 2023 Toyota Camry LE
- Vehicle Identification Number (VIN) (Short answer)Enter the 17-digit VIN found on the vehicle dashboard or insurance card.
- Agreed Purchase Price (Short answer)Enter the agreed base price of the vehicle excluding taxes and fees.
- Are you trading in a vehicle? (Multiple choice)Select yes if you are applying a trade-in vehicle toward this purchase.
- Trade-In Vehicle Details (Paragraph)If applicable, enter the year, make, model, mileage, and estimated payoff amount of your trade-in. Otherwise, type 'N/A'.
- Additional Notes or Requests (Paragraph)Mention any specific accessories, financing preferences, or delivery instructions.
FAQ
What information does this vehicle purchase order form collect?
It collects buyer details, vehicle identification numbers (VIN), make, model, year, trade-in details, and an itemized breakdown of the purchase price, taxes, and dealer fees.
Can I customize the fields to match my dealership's exact pricing structure?
Yes! Once your template is generated in Google Forms, you can easily add, remove, or modify questions to suit your specific sales process and fees.
How does Doc2Form help me manage purchase orders?
Doc2Form instantly converts this template into a fully functioning Google Form, sending all customer submissions directly to a Google Sheets spreadsheet for seamless tracking and record-keeping.
Is this form mobile-friendly for customers?
Yes, Google Forms are fully responsive, allowing buyers to review and submit their purchase order details easily from smartphones, tablets, or computers.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.