About this template
Organizing a Vacation Bible School (VBS) requires careful planning, and collecting participant waivers is one of the most critical steps to ensure child safety. This VBS Waiver Google Form Template streamlines the process by gathering essential participant details, emergency contact numbers, allergy information, and required legal acknowledgments directly from parents and guardians.
Designed specifically for church administrators, youth pastors, and VBS event coordinators, this template eliminates messy paper permission slips. It securely captures emergency medical treatment authorizations and liability releases in one organized place. By using Doc2Form to deploy this as a Google Form, your team can instantly access responses in a connected Google Sheet, making check-in days smooth, safe, and fully organized.
Key features
- Collect parent and guardian consent in minutes
- Gather critical allergy and medical condition disclosures
- Secure emergency contact information for every participant
- Include liability release and medical treatment authorizations
- Automatically organize submissions in a connected Google Sheet
Use cases
- Annual summer Vacation Bible School registration and release
- Church youth group weekend retreats and camps
- Children's ministry seasonal events and day activities
- Volunteer-led community youth workshops
What this form collects
- Participant Full Name (Short answer)Enter the first and last name of the child attending VBS.
- Participant Age (Short answer)Enter the child's age at the time of the program.
- Parent or Legal Guardian Name (Short answer)Enter the full name of the parent or legal guardian completing this form.
- Parent/Guardian Email Address (Short answer)We will use this email for program updates and important announcements.
- Parent/Guardian Phone Number (Short answer)Provide a primary contact number where you can be reached during program hours.
- Emergency Contact Name (Short answer)Provide the name of an alternate trusted adult to contact if the primary guardian cannot be reached.
- Emergency Contact Phone Number (Short answer)Enter the phone number for the emergency contact listed above.
- Allergies or Medical Conditions (Paragraph)List any food allergies, insect stings, medical conditions, or daily medications we should be aware of. Write 'None' if applicable.
- VBS Participation Consent (Multiple choice)Do you grant permission for your child to participate in all VBS activities, games, and crafts?
- Emergency Medical Treatment Authorization (Multiple choice)In the event of an emergency, do you authorize program leaders to secure emergency medical care for your child if you cannot be reached?
- Liability Waiver & Release Signature (Short answer)By typing your full legal name below, you acknowledge that you understand and agree to release the hosting organization and its volunteers from liability regarding participation in VBS activities.
FAQ
How do I share this VBS waiver with parents?
Once you convert and customize the template using Doc2Form, you can easily share the Google Form link via email, text message, church website, or social media channels.
Can I add custom questions for specific activities or age groups?
Yes! Since the form is built directly in Google Forms, you can fully edit, add, or remove questions to match your specific program requirements.
Where are the submitted parent waivers stored?
All responses are automatically saved in a secure Google Sheet linked to your form, allowing your leadership team to review participant data and medical notes anytime.
Is this waiver legally binding?
This template provides standard liability release and medical authorization language. We recommend having your church leadership or legal counsel review the text to ensure it complies with local regulations.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.