About this template
Managing early departures and partial shift absences is essential for maintaining accurate attendance records and team productivity. The Undertime Request Form gives employees a streamlined way to formally ask for permission to leave work early, ensuring managers and HR teams have all the necessary details in advance.
This template captures critical information including employee identification, position details, direct manager assignment, the exact start time of the undertime, and the business reason for the departure. By standardizing these requests, organizations can eliminate informal text messages or verbal requests, creating a clear audit trail for payroll and attendance tracking.
Doc2Form makes it simple to deploy this template instantly into your Google Workspace. HR professionals and operations managers can use it to maintain adequate shift coverage, speed up the review and approval workflow, and keep team schedules organized without relying on messy paperwork.
Key features
- Collect complete employee and manager details in one organized submission.
- Specify exact undertime start times and expected duration.
- Include built-in comment fields for justification and handover notes.
- Track electronic acknowledgement and submission dates seamlessly.
- Centralize all early departure requests directly in Google Sheets.
Use cases
Employees needing to leave early for urgent personal or medical appoi…
Employees needing to leave early for urgent personal or medical appointments.
Shift workers requesting partial time off due to unforeseen circumsta…
Shift workers requesting partial time off due to unforeseen circumstances.
Office staff coordinating early departures with department managers.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Company Email Address (Short answer)Enter your primary work email address.
- Phone Number (Short answer)Enter the best phone number to reach you during work hours.
- Employee ID (Short answer)Enter your unique staff identification number.
- Department and Position (Short answer)Specify your current department and job title.
- Direct Manager Name (Short answer)Enter the name of the manager reviewing this request.
- Date of Request (Date)Select the date you are submitting this request.
- Undertime Date (Date)Select the date you need to leave early.
- Undertime Start Time (Short answer)Enter the time you need to leave work.
- Reason for Undertime (Paragraph)Provide a brief explanation for your early departure.
- Employee Signature (Short answer)Type your full legal name to serve as your electronic signature.
FAQ
What is an undertime request form?
It is a standardized document used by employees to formally request permission to leave work early or work fewer hours than scheduled on a given day.
Why should companies track undertime?
Tracking undertime ensures accurate payroll calculations, helps maintain proper staffing levels, and provides transparency around employee attendance policies.
Can I customize the questions on this template?
Yes! Once you convert this template using Doc2Form, you have full control over your Google Form to add, edit, or remove any fields to match your company's policy.
Who should approve these requests?
Typically, direct supervisors or department managers review and approve undertime requests to ensure team coverage is not compromised.
Where are form submissions stored?
All responses are automatically saved in a Google Sheet linked directly to your form, making review and reporting effortless.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.