About this template
Organizing a competitive or recreational swim camp requires gathering a significant amount of detailed participant data before the first day in the pool. This Swim Camp Registration Form template simplifies the enrollment process by collecting vital participant information, emergency contacts, medical history, and liability waivers in one organized place.
Designed for coaches, athletic directors, and camp coordinators, this form covers everything from t-shirt sizes and swimming ability levels to dietary restrictions, daily medications, and physician details. By moving your intake process online, you eliminate messy paper forms, reduce administrative back-and-forth, and ensure that coaches and safety staff have immediate access to critical health and emergency data.
Doc2Form makes it easy to deploy this comprehensive template directly into Google Forms. Whether you are running a weekend intensive clinic or a multi-week summer program, streamline your camp onboarding and give parents peace of mind with a fast, professional registration experience.
Key features
- Collect complete swimmer profiles including swimming level and t-shirt size.
- Capture crucial medical history, allergies, and daily medication schedules.
- Gather emergency contact details and authorized pick-up names.
- Include liability waivers, risk releases, and policy acknowledgements.
- Organize all responses neatly in a connected Google Sheet for easy review.
Use cases
- Annual summer swim training camps and technique clinics
- Competitive swim team pre-season conditioning sessions
- Youth community center water safety and swimming programs
- High school athletic department aquatic workshops
What this form collects
- Camper Full Name (Short answer)Enter the first and last name of the participating swimmer.
- Camper Nickname or Preferred Name (Short answer)What should coaches and staff call the camper?
- Date of Birth (Date)Use format MM/DD/YYYY.
- Age and Entering Grade (Short answer)Camper's age and grade level for the upcoming school year.
- School Attending (Short answer)Name of the school the camper currently attends.
- Camp Location / Session (Dropdown)Select your preferred camp location or date session.
- T-Shirt Size (Dropdown)Select the camper's t-shirt size for camp gear.
- Camper Swimming Ability (Multiple choice)Rate the swimmer's current experience level in the water.
- Parent / Guardian 1 Name (Short answer)Full name of the primary parent or legal guardian.
- Relationship to Camper (Short answer)E.g., Mother, Father, Legal Guardian.
- Parent / Guardian 1 Email (Short answer)We will send camp confirmation and updates to this address.
- Parent / Guardian 1 Phone Number (Short answer)Primary cell phone number for quick communication during camp.
- Home Address (Paragraph)Street address, city, state, and ZIP code.
- Emergency Contact 1 Name (Short answer)Name of an emergency contact other than Parent 1.
- Emergency Contact 1 Phone (Short answer)Primary phone number for Emergency Contact 1.
- Emergency Contact 1 Relationship (Short answer)E.g., Grandparent, Aunt, Family Friend.
- Physician or Clinic Name (Short answer)Name of the camper's primary doctor or pediatrician.
- Physician Phone Number (Short answer)Contact number for your doctor or clinic.
- Allergies or Medical Conditions (Paragraph)Please list any known allergies, asthma, dietary restrictions, or medical conditions we should be aware of. If none, write 'None'.
- Medication Requirements (Paragraph)Will the camper need to take any prescription medications during camp hours? If yes, please list medication names and instructions.
- Emergency Medical Treatment Authorization (Multiple choice)In case of emergency, I give permission for camp staff to secure emergency medical treatment for my child if I cannot be reached.
- Liability Waiver & Terms Acceptance (Multiple choice)I understand and agree to the camp's safety policies, code of conduct, and liability release terms.
- Parent / Guardian Signature (Short answer)Type your full legal name to serve as your digital signature.
- Date Signed (Date)Today's date.
FAQ
How do I customize this template for my swim camp?
Once you bring this template into Doc2Form and generate your Google Form, you can freely edit, add, or remove questions directly within the Google Forms editor to match your camp's specific schedule and requirements.
Can I collect medical information and emergency contacts securely?
Yes. All responses submitted by parents or guardians go directly into your private Google Sheet associated with the form, keeping camper health data and emergency contacts organized and accessible only to authorized staff.
Is there a way to upload immunization records or medical waivers?
While Google Forms handles file links through standard text inputs, you can ask participants to link their documents from cloud storage or bring signed physical copies on the first day of camp.
Can I use this form for multiple camp locations or sessions?
Definitely. You can add a multiple-choice or dropdown question allowing participants to select their preferred camp location, week, or skill level session.
How quickly can I start accepting registrations?
In just a few clicks! Doc2Form converts this template into a ready-to-use Google Form instantly, allowing you to share the registration link via email or your website right away.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.