About this template
Managing incoming invoices from vendors and contractors shouldn't be a logistical headache. This Supplier Invoice Submission Form is designed to standardize how your business receives billing documents, ensuring your accounts payable team has all the necessary data upfront.
By centralizing invoice submissions through a structured Google Form, you eliminate the clutter of unformatted emails and missing details. Vendors can easily provide their company name, contact information, unique invoice numbers, tax breakdowns, and payment terms in one clean interface. It also includes fields for payment references and document links so your finance department can match payments swiftly.
Whether you run a growing startup or manage finances for an established enterprise, this template cuts down on manual data entry errors and accelerates your payment processing cycle. With Doc2Form, you can deploy this template in seconds and keep your vendor relationships running smoothly.
Key features
- Standardize vendor invoice submissions in one organized place
- Collect exact tax amounts and payment terms automatically
- Include secure links for PDF or image invoice attachments
- Track payment references and BACS details effortlessly
- Reduce manual data entry errors for your finance team
Use cases
- Independent contractors submitting monthly project invoices
- Product suppliers delivering goods and requesting payment
- Service providers billing for ongoing maintenance contracts
What this form collects
- Supplier Name (Short answer)Enter your official registered business or trading name.
- Supplier Email Address (Short answer)We will use this email for payment confirmations and remittance advice.
- Invoice Number (Short answer)Enter the unique invoice number as shown on your billing document.
- Invoice Date (Date)Select the date the invoice was issued.
- Invoice Payment Due Date (Date)Select the payment due date based on your agreed payment terms.
- Invoice Amount (Excluding VAT) (Short answer)Enter the subtotal amount before taxes (e.g., 1500.00).
- Invoice Amount (Including VAT) (Short answer)Enter the total final amount payable including all applicable taxes.
- Payment Method (Multiple choice)Select your preferred method for receiving funds.
- Payment Reference (Short answer)Provide the account number, sort code, or routing reference to be used for payment.
- Invoice Copy Attachment (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Any Other Comments (Paragraph)Include any additional context, purchase order numbers, or notes for the finance team.
FAQ
How do suppliers attach their invoice documents?
Vendors can paste a shareable link to their invoice file hosted on Google Drive, Dropbox, or any other cloud storage platform directly into the form.
Can I customize the fields to match our accounting software?
Yes! Once you convert or open this template in Google Forms, you can easily add, remove, or edit any fields to align with your internal accounting workflow.
Who should be notified when a new invoice is submitted?
You can configure Google Forms to send an instant email notification to your accounts payable or finance team whenever a supplier submits an invoice.
Is this template free to use?
Yes, this template is completely free to use and customize for your business needs via Doc2Form and Google Forms.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.