About this template
Efficiently manage your vendor network with this Subcontractor Information Google Form. Designed for general contractors, project managers, and business owners, this template standardizes the onboarding process by capturing essential business details, contact information, and proof of professional credentials in one centralized location.
By using this structured intake form, you ensure that every subcontractor provides up-to-date licensing, insurance details, and service scope before work begins. This eliminates back-and-forth emails and keeps your project documentation organized and audit-ready. Simply deploy the form to your partners, and all responses will automatically populate in a Google Sheet for easy tracking and verification.
Key features
- Standardize vendor data collection for consistent record-keeping.
- Capture multiple license and certification details with ease.
- Track service capabilities and professional references.
- Mobile-friendly design for subcontractors on the go.
- Automatic data organization in Google Sheets.
Use cases
- Onboarding new trade partners for construction projects.
- Annual vendor compliance and license renewal checks.
- Collecting service scope details for specialized maintenance tasks.
- Gathering subcontractor references for project vetting.
What this form collects
- Company Name (Short answer)The legal name of your business entity.
- Contact Person (Short answer)The primary point of contact for this company.
- Contact Email (Short answer)Email address for project updates and documentation.
- Contact Phone Number (Short answer)Best number to reach you during business hours.
- Business Address (Paragraph)Your primary office or mailing address.
- Primary Trade/Services Provided (Paragraph)Briefly describe the services your company offers.
- License or Certification Type (Short answer)e.g., General Contractor, Electrical, Plumbing, HVAC.
- License Number (Short answer)Enter your professional license or registration number.
- License Expiration Date (Date)When does this license expire?
- Upload/Link to License Documentation (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Professional References (Paragraph)Please provide 1-2 references from previous projects.
- Additional Information (Paragraph)Any other details you would like us to know regarding your business or availability.
FAQ
How do I share this form with my subcontractors?
Once you convert the template to your own Google Form, simply click the 'Send' button to share via email link or embed the form directly on your company website.
Can I add custom fields for specific trade requirements?
Yes. Since this is a standard Google Form, you can easily add, delete, or modify any questions to include trade-specific certifications or safety requirements.
Where does the subcontractor data go?
All responses are saved directly to your Google Drive. You can link the form to a Google Sheet to view, sort, and filter your subcontractor database in real-time.
Is this form suitable for gathering legal signatures?
While you can use a text field to ask for a digital acknowledgment, for formal binding contracts, we recommend using a dedicated e-signature service alongside this information intake form.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.